crush33: back-to-scanner links + release v0.3.0 (versionCode 3)

Added "← Back to the scan app" on the crush33 unlock screen and a
"← Scanner" link in the admin hub top bar (both -> /).

v0.3.0 rolls up everything since v0.2.0: the /crush33 admin hub
(sidebar, admin-only donor lookup, wipe/switch danger zone with
confirm modals), removal of the /comp route, drawer no longer shows
crush33, the customer_name / voucher-count / ticketless-order webhook
fixes, ice bag fix, and the Adults/Youth/Kids gate panel.

Co-Authored-By: Claude Opus 4.8 (1M context) <noreply@anthropic.com>

Dockerfile

@@ -32,8 +32,11 @@ ENV WEB_DIR=/srv/web
 ENV PORT=8080
 ENV HOST=0.0.0.0
 
-# Run as the non-root node user shipped in the base image.
-RUN chown -R node:node /srv
+# Run as the non-root node user shipped in the base image. /data is a mount
+# point for the runtime state volume — create it owned by node so a fresh named
+# volume inherits writable ownership.
+RUN chown -R node:node /srv && mkdir -p /data && chown node:node /data
+ENV STATE_DIR=/data
 USER node
 
 EXPOSE 8080

app/app.json

@@ -2,7 +2,7 @@
   "expo": {
     "name": "Camp Scan",
     "slug": "camptickets",
-    "version": "0.1.0",
+    "version": "0.3.0",
     "orientation": "portrait",
     "scheme": "campscan",
     "userInterfaceStyle": "automatic",
@@ -10,7 +10,7 @@
     "icon": "./assets/icon.png",
     "android": {
       "package": "top.mowden.campscan",
-      "versionCode": 1,
+      "versionCode": 3,
       "adaptiveIcon": {
         "foregroundImage": "./assets/adaptive-icon.png",
         "backgroundColor": "#0f1a12"

app/app/admin.tsx

@@ -209,7 +209,7 @@ function TicketCard({ ticket, onAdjust }: { ticket: TicketView; onAdjust: (t: Ti
   if (e.rvParking) tags.push("🚐 RV");
   if (e.utv) tags.push("🏍️ UTV");
   if (e.iceAccess || ticket.ice.total > 0) tags.push(`🧊 ${ticket.ice.remaining}/${ticket.ice.total}`);
-  if (e.freeUnder5 > 0) tags.push(`👶 ${e.freeUnder5} free`);
+  if (e.freeKids > 0) tags.push(`👶 ${e.freeKids} free kids`);
 
   return (
     <View style={styles.card}>

app/app/comp.tsx

@@ -1,239 +0,0 @@
-import { useState } from "react";
-import {
-  StyleSheet,
-  View,
-  Text,
-  TextInput,
-  Pressable,
-  ScrollView,
-  Image,
-  KeyboardAvoidingView,
-  Platform,
-} from "react-native";
-import { router } from "expo-router";
-import { SafeAreaView } from "react-native-safe-area-context";
-import { portalVerify, portalCreate, AuthError, type PortalTicket } from "../lib/api";
-import { useAuth } from "../lib/auth";
-import { useMenu } from "../lib/menu";
-import { theme } from "../lib/theme";
-
-const TYPES = ["Guest", "Worker", "Performer", "Volunteer", "Speaker"];
-const TYPE_ICON: Record<string, string> = {
-  Guest: "🎫",
-  Worker: "🛠️",
-  Performer: "🎭",
-  Volunteer: "🙌",
-  Speaker: "🎤",
-};
-
-export default function CompScreen() {
-  const { operator } = useAuth();
-  const { open: openMenu } = useMenu();
-  const [password, setPassword] = useState("");
-  const [unlocked, setUnlocked] = useState(false);
-  const [busy, setBusy] = useState(false);
-  const [error, setError] = useState("");
-
-  const [type, setType] = useState("Guest");
-  const [name, setName] = useState("");
-  const [email, setEmail] = useState("");
-  const [result, setResult] = useState<PortalTicket | null>(null);
-
-  async function unlock() {
-    if (!password || busy) return;
-    setBusy(true);
-    setError("");
-    try {
-      await portalVerify(password);
-      setUnlocked(true);
-    } catch (e: any) {
-      setError(e instanceof AuthError ? "Wrong password" : (e?.message ?? "Failed"));
-    } finally {
-      setBusy(false);
-    }
-  }
-
-  async function create() {
-    if (!name.trim() || !email.trim() || busy) return;
-    setBusy(true);
-    setError("");
-    try {
-      const r = await portalCreate({ password, name: name.trim(), email: email.trim(), type, createdBy: operator });
-      setResult(r);
-      setName("");
-      setEmail("");
-    } catch (e: any) {
-      if (e instanceof AuthError) {
-        setUnlocked(false); // password rotated — re-gate
-        setError("Password changed — unlock again.");
-      } else {
-        setError(e?.message ?? "Failed to create ticket");
-      }
-    } finally {
-      setBusy(false);
-    }
-  }
-
-  return (
-    <SafeAreaView style={styles.root} edges={["top", "bottom"]}>
-      <View style={styles.topbar}>
-        <Pressable onPress={openMenu} hitSlop={12}>
-          <Text style={styles.hamburger}>☰</Text>
-        </Pressable>
-        <Text style={styles.brand}>Comp Tickets</Text>
-        <View style={{ width: 60 }} />
-      </View>
-
-      <KeyboardAvoidingView style={{ flex: 1 }} behavior={Platform.OS === "ios" ? "padding" : undefined}>
-        <ScrollView contentContainerStyle={{ padding: 20, paddingBottom: 48 }}>
-          {!unlocked ? (
-            <View>
-              <Text style={styles.lead}>Entry-only tickets for workers &amp; guests. Enter the shared portal password.</Text>
-              <Text style={styles.label}>Portal password</Text>
-              <TextInput
-                style={styles.input}
-                secureTextEntry
-                value={password}
-                onChangeText={setPassword}
-                placeholder="Shared admin password"
-                placeholderTextColor={theme.textDim}
-                autoCapitalize="none"
-                autoCorrect={false}
-                returnKeyType="go"
-                onSubmitEditing={unlock}
-              />
-              {!!error && <Text style={styles.error}>{error}</Text>}
-              <Pressable style={[styles.btn, (busy || !password) && styles.btnOff]} onPress={unlock} disabled={busy || !password}>
-                <Text style={styles.btnText}>{busy ? "Checking…" : "Unlock"}</Text>
-              </Pressable>
-            </View>
-          ) : (
-            <View>
-              <Text style={styles.label}>Ticket type</Text>
-              <View style={styles.types}>
-                {TYPES.map((t) => (
-                  <Pressable
-                    key={t}
-                    style={[styles.typePill, type === t && styles.typePillOn]}
-                    onPress={() => setType(t)}
-                  >
-                    <Text style={[styles.typePillText, type === t && styles.typePillTextOn]}>
-                      {(TYPE_ICON[t] ?? "🎫") + " " + t}
-                    </Text>
-                  </Pressable>
-                ))}
-              </View>
-
-              <Text style={styles.label}>Full name</Text>
-              <TextInput
-                style={styles.input}
-                value={name}
-                onChangeText={setName}
-                placeholder="Attendee name"
-                placeholderTextColor={theme.textDim}
-                autoCapitalize="words"
-              />
-
-              <Text style={styles.label}>Email</Text>
-              <TextInput
-                style={styles.input}
-                value={email}
-                onChangeText={setEmail}
-                placeholder="Where to send the ticket"
-                placeholderTextColor={theme.textDim}
-                autoCapitalize="none"
-                autoCorrect={false}
-                keyboardType="email-address"
-              />
-
-              {!!error && <Text style={styles.error}>{error}</Text>}
-              <Pressable
-                style={[styles.btn, (busy || !name.trim() || !email.trim()) && styles.btnOff]}
-                onPress={create}
-                disabled={busy || !name.trim() || !email.trim()}
-              >
-                <Text style={styles.btnText}>{busy ? "Creating…" : `Create ${type} ticket`}</Text>
-              </Pressable>
-
-              {result && (
-                <View style={styles.result}>
-                  <Image source={{ uri: result.qr }} style={styles.qr} />
-                  <Text style={styles.rcode}>{result.code}</Text>
-                  <Text style={styles.rwho}>
-                    {result.type} · {result.name}
-                  </Text>
-                  <Text style={styles.rmail}>
-                    {result.emailSent ? "✓ Emailed the ticket" : "Email not sent — screenshot this QR"}
-                  </Text>
-                </View>
-              )}
-            </View>
-          )}
-        </ScrollView>
-      </KeyboardAvoidingView>
-    </SafeAreaView>
-  );
-}
-
-const styles = StyleSheet.create({
-  root: { flex: 1, backgroundColor: theme.bg },
-  topbar: {
-    flexDirection: "row",
-    alignItems: "center",
-    justifyContent: "space-between",
-    paddingHorizontal: 16,
-    paddingVertical: 10,
-  },
-  brand: { color: theme.text, fontSize: 18, fontWeight: "700" },
-  hamburger: { color: theme.text, fontSize: 26, fontWeight: "700" },
-  link: { color: theme.textDim, fontSize: 16, fontWeight: "600", width: 72 },
-  lead: { color: theme.textDim, fontSize: 15, lineHeight: 21, marginBottom: 8 },
-  label: { color: theme.textDim, fontSize: 13, marginTop: 16, marginBottom: 6 },
-  input: {
-    backgroundColor: theme.card,
-    borderWidth: 1,
-    borderColor: theme.cardBorder,
-    borderRadius: 12,
-    paddingHorizontal: 14,
-    paddingVertical: 14,
-    color: theme.text,
-    fontSize: 16,
-  },
-  error: { color: theme.dangerBright, marginTop: 12, fontSize: 14, fontWeight: "600" },
-  btn: {
-    backgroundColor: theme.successBright,
-    borderRadius: 13,
-    paddingVertical: 15,
-    alignItems: "center",
-    marginTop: 20,
-  },
-  btnOff: { opacity: 0.4 },
-  btnText: { color: "#06210f", fontSize: 18, fontWeight: "800" },
-
-  types: { flexDirection: "row", flexWrap: "wrap", gap: 8 },
-  typePill: {
-    backgroundColor: theme.card,
-    borderWidth: 1,
-    borderColor: theme.cardBorder,
-    borderRadius: 999,
-    paddingHorizontal: 14,
-    paddingVertical: 9,
-  },
-  typePillOn: { backgroundColor: theme.primary, borderColor: theme.primary },
-  typePillText: { color: theme.textDim, fontSize: 14, fontWeight: "700" },
-  typePillTextOn: { color: "#fff" },
-
-  result: {
-    marginTop: 22,
-    alignItems: "center",
-    backgroundColor: theme.card,
-    borderWidth: 1,
-    borderColor: theme.cardBorder,
-    borderRadius: 16,
-    padding: 20,
-  },
-  qr: { width: 220, height: 220, backgroundColor: "#fff", borderRadius: 10 },
-  rcode: { color: theme.successBright, fontSize: 22, fontWeight: "800", letterSpacing: 2, marginTop: 12 },
-  rwho: { color: theme.text, fontSize: 16, marginTop: 4 },
-  rmail: { color: theme.textDim, fontSize: 13, marginTop: 8 },
-});

app/app/index.tsx

@@ -109,8 +109,9 @@ export default function ScannerScreen() {
         feedbackSuccess();
         const remaining = mode === "ice" ? res.ticket.ice.remaining : res.ticket.remaining;
         setTicket(res.ticket);
-        // Ice: default to grabbing all remaining bags at once. Tickets: default 1.
-        setCount(mode === "ice" ? Math.max(1, remaining) : Math.min(1, remaining));
+        // Default to 1 (people usually grab ice a bag at a time); staff can bump
+        // the count up. Clamp to what's left so a 0-remaining ticket stays at 0.
+        setCount(Math.min(1, remaining));
         setPhase("confirm");
       } catch (e: any) {
         if (e?.name === "AuthError") return router.replace("/login");
@@ -252,6 +253,7 @@ export default function ScannerScreen() {
                 <Text style={styles.counts}>
                   {ticket.redeemed} of {ticket.total} redeemed · {ticket.remaining} remaining
                 </Text>
+                <PartyPanel ticket={ticket} />
                 <AdultNames names={ticket.adultNames} />
                 <ExtrasRow ticket={ticket} />
               </>
@@ -346,7 +348,7 @@ function ExtrasRow({ ticket }: { ticket: TicketView }) {
   if (e.rvParking) tags.push("🚐 RV parking");
   if (e.utv) tags.push("🏍️ UTV/ATV");
   if (e.iceAccess || ticket.ice.total > 0) tags.push(`🧊 ${ticket.ice.remaining}/${ticket.ice.total} ice`);
-  if (e.freeUnder5 > 0) tags.push(`👶 ${e.freeUnder5} under 5 (free)`);
+  if (e.freeKids > 0) tags.push(`👶 ${e.freeKids} ${e.freeKids === 1 ? "kid" : "kids"} 12 & under (free)`);
   if (!tags.length) return null;
   return (
     <View style={styles.tags}>
@@ -365,6 +367,8 @@ const TYPE_ICON: Record<string, string> = {
   Performer: "🎭",
   Volunteer: "🙌",
   Speaker: "🎤",
+  "Food Vendor": "🍔",
+  Vendor: "🛒",
 };
 
 function TypeBadge({ type }: { type: string }) {
@@ -391,6 +395,45 @@ function AdultNames({ names }: { names: string[] }) {
   );
 }
 
+/**
+ * Big Adults / Youth / Kids breakdown so gate staff can eyeball the party
+ * against the ticket — a deterrent for adults signing up under a (free/cheaper)
+ * younger bracket. Adults (18+) and Youth (13-16) are the paid tickets; Kids
+ * (0-12) are free. A detail line breaks the kids into their age bands.
+ */
+function PartyPanel({ ticket }: { ticket: TicketView }) {
+  const get = (b: string) => ticket.ages.find((a) => a.bracket === b)?.count ?? 0;
+  const adults = get("Adults");
+  const youth = get("Youth 13-16");
+  const kidBrackets = ticket.ages.filter((a) => a.bracket.startsWith("Kids"));
+  const kids = kidBrackets.reduce((s, a) => s + a.count, 0);
+  return (
+    <View style={styles.party}>
+      <View style={styles.partyRow}>
+        <View style={styles.partyCell}>
+          <Text style={styles.partyNum}>{adults}</Text>
+          <Text style={styles.partyLbl}>ADULTS{"\n"}18+</Text>
+        </View>
+        <View style={styles.partyDivider} />
+        <View style={styles.partyCell}>
+          <Text style={styles.partyNum}>{youth}</Text>
+          <Text style={styles.partyLbl}>YOUTH{"\n"}13-16</Text>
+        </View>
+        <View style={styles.partyDivider} />
+        <View style={styles.partyCell}>
+          <Text style={styles.partyNum}>{kids}</Text>
+          <Text style={styles.partyLbl}>KIDS{"\n"}0-12</Text>
+        </View>
+      </View>
+      {kidBrackets.length > 0 && (
+        <Text style={styles.partyDetail}>
+          kids: {kidBrackets.map((a) => `${a.count}× ${a.bracket.replace(/^Kids\s*/, "")}`).join(" · ")}
+        </Text>
+      )}
+    </View>
+  );
+}
+
 function ConfirmCard({
   ticket,
   isIce,
@@ -419,6 +462,7 @@ function ConfirmCard({
       <Text style={styles.cardName}>{ticket.name}</Text>
       <TypeBadge type={ticket.ticketType} />
       <Text style={styles.cardCode}>{ticket.code}</Text>
+      {!isIce && <PartyPanel ticket={ticket} />}
       <Text style={styles.cardCounts}>
         <Text style={{ color: theme.successBright, fontWeight: "800" }}>{remaining}</Text> of {total} {unit} remaining
       </Text>
@@ -532,6 +576,23 @@ const styles = StyleSheet.create({
   typeBadgeText: { color: "#fff", fontSize: 20, fontWeight: "900", letterSpacing: 1 },
   namesBox: { marginTop: 12, alignItems: "center", gap: 3 },
   nameLine: { color: "#fff", fontSize: 18, fontWeight: "600", textAlign: "center" },
+  party: {
+    alignSelf: "stretch",
+    backgroundColor: "#1d2a1f",
+    borderWidth: 2,
+    borderColor: theme.warn,
+    borderRadius: 14,
+    paddingVertical: 10,
+    paddingHorizontal: 10,
+    marginTop: 10,
+    marginBottom: 2,
+  },
+  partyRow: { flexDirection: "row", alignItems: "center", justifyContent: "center" },
+  partyCell: { flex: 1, alignItems: "center" },
+  partyNum: { color: theme.text, fontSize: 36, fontWeight: "900", lineHeight: 40 },
+  partyLbl: { color: theme.warn, fontSize: 11, fontWeight: "800", letterSpacing: 0.5, marginTop: 1, textAlign: "center", lineHeight: 13 },
+  partyDivider: { width: 1.5, height: 42, backgroundColor: theme.cardBorder },
+  partyDetail: { color: theme.textDim, fontSize: 12, textAlign: "center", marginTop: 8, fontWeight: "600" },
   tags: { flexDirection: "row", flexWrap: "wrap", justifyContent: "center", gap: 8, marginTop: 14 },
   tag: { color: "#fff", backgroundColor: "rgba(255,255,255,0.18)", paddingHorizontal: 10, paddingVertical: 5, borderRadius: 999, fontSize: 13, overflow: "hidden" },
 

app/app/stats.tsx

@@ -13,6 +13,8 @@ const TYPE_ICON: Record<string, string> = {
   Performer: "🎭",
   Volunteer: "🙌",
   Speaker: "🎤",
+  "Food Vendor": "🍔",
+  Vendor: "🛒",
 };
 const MEDAL = ["🥇", "🥈", "🥉"];
 
@@ -138,9 +140,9 @@ export default function StatsScreen() {
           <View style={styles.card}>
             <Text style={styles.cardTitle}>Who's coming</Text>
             <View style={styles.tileRow}>
-              <Tile value={stats.people.adults} label="adults" />
-              <Tile value={stats.people.youth} label="youth 13-16" />
-              <Tile value={stats.people.kids12 + stats.people.kids9} label="kids 5-12" />
+              <Tile value={stats.people.adults} label="adults (paid)" />
+              <Tile value={stats.people.youth} label="youth 13-16 (paid)" />
+              <Tile value={stats.people.kids12 + stats.people.kids9} label="kids 5-12 (free)" />
               <Tile value={stats.people.kids4Free} label="under 5 (free)" />
             </View>
           </View>

app/components/SideMenu.tsx

@@ -4,11 +4,12 @@ import { router, useSegments } from "expo-router";
 import { useAuth } from "../lib/auth";
 import { theme } from "../lib/theme";
 
+// Note: the /crush33 admin hub is intentionally NOT listed here — it's an
+// admin-only URL, not surfaced to gate staff in the app drawer.
 const ITEMS: { label: string; icon: string; route: string; seg: string }[] = [
   { label: "Scanner", icon: "📷", route: "/", seg: "" },
   { label: "Event report", icon: "📊", route: "/stats", seg: "stats" },
-  { label: "Comp tickets", icon: "🎟️", route: "/comp", seg: "comp" },
-  { label: "Admin lookup", icon: "🔎", route: "/admin", seg: "admin" },
+  { label: "Banquet lookup", icon: "🍽️", route: "/admin", seg: "admin" },
 ];
 
 export default function SideMenu({ visible, onClose }: { visible: boolean; onClose: () => void }) {

app/lib/api.ts

@@ -36,7 +36,7 @@ export interface TicketView {
     isDonor: boolean;
     donorTier: string;
     vouchers: number;
-    freeUnder5: number;
+    freeKids: number;
   };
   ages: { bracket: string; count: number; free: boolean }[];
 }
@@ -252,6 +252,56 @@ export async function portalCreate(input: {
   return body;
 }
 
+// ---- Admin actions (all gated by the portal password) ----
+
+async function adminPost<T>(path: string, password: string, extra: Record<string, unknown> = {}): Promise<T> {
+  const res = await fetch(`${API_BASE}${path}`, {
+    method: "POST",
+    headers: { "Content-Type": "application/json" },
+    body: JSON.stringify({ password, ...extra }),
+  });
+  if (res.status === 401) throw new AuthError("Wrong password");
+  const body = await res.json().catch(() => ({}));
+  if (!res.ok) throw new ApiError(body?.detail ?? body?.error ?? `Request failed (${res.status})`);
+  return body as T;
+}
+
+export interface AdminStatus {
+  tickets: { tableId: string; count: number };
+  audit: { tableId: string | null; count: number; enabled: boolean };
+  defaults: { ticketsTableId: string; auditTableId: string | null };
+}
+export function adminStatus(password: string): Promise<AdminStatus> {
+  return adminPost<AdminStatus>("/api/admin/status", password);
+}
+
+export function adminWipe(password: string): Promise<{ ok: boolean; ticketsDeleted: number; auditDeleted: number }> {
+  return adminPost("/api/admin/wipe", password);
+}
+
+export function adminSwitchTable(
+  password: string,
+  ticketsTableId: string,
+  auditTableId?: string,
+): Promise<{ ok: boolean; tickets: { tableId: string }; audit: { tableId: string | null } }> {
+  return adminPost("/api/admin/switch-table", password, { ticketsTableId, auditTableId });
+}
+
+export interface DonorSearchResult {
+  name: string;
+  bearName: string;
+  email: string;
+  altEmail: string;
+  phone: string;
+  address: string;
+  lifetime: number | null;
+  tags: string[];
+  source: "master" | "transactions";
+}
+export function adminDonorSearch(password: string, query: string): Promise<{ results: DonorSearchResult[]; query: string }> {
+  return adminPost("/api/admin/donor-search", password, { query });
+}
+
 export function getAudit(opts: { code?: string; limit?: number } = {}): Promise<{
   enabled: boolean;
   entries: AuditEntry[];

backend/src/config.ts

@@ -10,6 +10,10 @@ const schema = z.object({
   // Optional "2026 Ticket Audit Logs" table. If unset, audit logging is skipped.
   NOCODB_AUDIT_TABLE_ID: z.string().optional(),
 
+  // Writable dir (mounted volume) for small runtime state — e.g. the active
+  // event table override set from the admin area, so it survives redeploys.
+  STATE_DIR: z.string().default("/data"),
+
   // Donor tables for Banquet mode. If the master-list id is unset, banquet is
   // disabled. Online/offline are used as a fallback when a donor is not in the
   // master list.
@@ -27,7 +31,17 @@ const schema = z.object({
   // Disabled unless a secret is set. Returns only eligibility + tier, never
   // names or dollar amounts. Rate-limited + CORS-restricted.
   PUBLIC_LOOKUP_SECRET: z.string().optional(),
-  PUBLIC_LOOKUP_ORIGIN: z.string().default("https://tickets.beartariacampgrounds.com"),
+  // Comma-separated allowlist of browser origins permitted to call the public
+  // lookups (the request's Origin is echoed back only if it matches one).
+  PUBLIC_LOOKUP_ORIGIN: z
+    .string()
+    .default("https://tickets.beartariacampgrounds.com,https://vendors.beartariacampgrounds.com")
+    .transform((s) =>
+      s
+        .split(",")
+        .map((o) => o.trim().replace(/\/+$/, ""))
+        .filter(Boolean),
+    ),
 
   // Ticket-voucher entitlement: donations on/after VOUCHER_SINCE totalling
   // >= TIER1 earn 1 voucher, >= TIER2 earn 2. Bump the date each year.

backend/src/context.ts

@@ -4,6 +4,7 @@ import { Mailer } from "./services/mailer.js";
 import { RedeemQueue } from "./services/redeemQueue.js";
 import { AuditLogger } from "./services/audit.js";
 import { DonorService } from "./services/donors.js";
+import { loadActiveTables } from "./services/state.js";
 
 /** Shared services wired once at startup and hung off the Fastify instance. */
 export interface AppContext {
@@ -16,12 +17,23 @@ export interface AppContext {
 }
 
 export function buildContext(config: Config): AppContext {
+  const nocodb = new NocoDBClient(config);
+  const audit = new AuditLogger(config);
+
+  // Apply a persisted "active event table" override (set from the admin area),
+  // so switching the event survives redeploys without editing .env.
+  const override = loadActiveTables(config.STATE_DIR);
+  if (override) {
+    nocodb.setTableId(override.ticketsTableId);
+    audit.setTableId(override.auditTableId ?? null);
+  }
+
   return {
     config,
-    nocodb: new NocoDBClient(config),
+    nocodb,
     mailer: new Mailer(config),
     queue: new RedeemQueue(),
-    audit: new AuditLogger(config),
+    audit,
     donors: new DonorService(config),
   };
 }

backend/src/fields.ts

@@ -51,11 +51,17 @@ function bool(v: unknown): boolean {
 }
 
 /**
- * Total scannable tickets = everyone except kids 0-4 (who are free):
- * adults + youth (13-16) + kids 10-12 + kids 5-9.
+ * Total scannable (paid) tickets = adults + youth 13-16. Children 12 and under
+ * (kids 10-12 / 5-9 / 0-4) are admitted free and not counted; charging starts
+ * at age 13.
  */
 export function computeTotal(rec: NocoRecord): number {
-  return num(rec[COL.adults]) + num(rec[COL.youth]) + num(rec[COL.kids12]) + num(rec[COL.kids9]);
+  return num(rec[COL.adults]) + num(rec[COL.youth]);
+}
+
+/** Free children (age 12 and under). */
+export function freeKidsCount(rec: NocoRecord): number {
+  return num(rec[COL.kids12]) + num(rec[COL.kids9]) + num(rec[COL.kids4]);
 }
 
 export function computeIceTotal(rec: NocoRecord): number {
@@ -67,8 +73,8 @@ export function ageBreakdown(rec: NocoRecord): { bracket: string; count: number;
   return [
     { bracket: "Adults", count: num(rec[COL.adults]), free: false },
     { bracket: "Youth 13-16", count: num(rec[COL.youth]), free: false },
-    { bracket: "Kids 10-12", count: num(rec[COL.kids12]), free: false },
-    { bracket: "Kids 5-9", count: num(rec[COL.kids9]), free: false },
+    { bracket: "Kids 10-12", count: num(rec[COL.kids12]), free: true },
+    { bracket: "Kids 5-9", count: num(rec[COL.kids9]), free: true },
     { bracket: "Kids 0-4", count: num(rec[COL.kids4]), free: true },
   ].filter((b) => b.count > 0);
 }
@@ -111,7 +117,7 @@ export interface TicketView {
     isDonor: boolean;
     donorTier: string;
     vouchers: number;
-    freeUnder5: number;
+    freeKids: number; // children 12 & under (free admission)
   };
   ages: { bracket: string; count: number; free: boolean }[];
 }
@@ -144,7 +150,7 @@ export function toView(rec: NocoRecord): TicketView {
       isDonor: bool(rec[COL.isDonor]),
       donorTier: String(rec[COL.donorTier] ?? ""),
       vouchers: num(rec[COL.vouchers]),
-      freeUnder5: num(rec[COL.kids4]),
+      freeKids: freeKidsCount(rec),
     },
     ages: ageBreakdown(rec),
   };

backend/src/fluentforms.ts

@@ -0,0 +1,96 @@
+import { timingSafeEqual } from "node:crypto";
+import { toBool, toNumber } from "./fields.js";
+
+/** Constant-time string compare for shared webhook secrets. */
+export function safeEqual(a: string, b: string): boolean {
+  const ba = Buffer.from(a || "");
+  const bb = Buffer.from(b || "");
+  if (ba.length !== bb.length) return false;
+  return timingSafeEqual(ba, bb);
+}
+
+/** Read a FluentForms compound name field, given as a nested object
+ * (`names: {first_name,...}`) or flattened bracket keys (`names[first_name]`). */
+export function nameGroup(body: Record<string, any>, base: string): string {
+  const obj = body[base];
+  let first: any, middle: any, last: any;
+  if (obj && typeof obj === "object") {
+    ({ first_name: first, middle_name: middle, last_name: last } = obj);
+  } else {
+    first = body[`${base}[first_name]`];
+    middle = body[`${base}[middle_name]`];
+    last = body[`${base}[last_name]`];
+  }
+  return [first, middle, last]
+    .map((x) => (x == null ? "" : String(x).trim()))
+    .filter(Boolean)
+    .join(" ");
+}
+
+/** Read an item_quantity / payment field's numeric value (handles nested
+ * objects like {quantity} / {value} and money strings like "$40.00"). */
+export function qty(v: any): number {
+  if (v == null || v === "") return 0;
+  if (typeof v === "object") return toNumber(v.quantity ?? v.value ?? v.item_quantity ?? v.amount ?? 0);
+  if (typeof v === "string") return toNumber(v.replace(/[^0-9.\-]/g, ""));
+  return toNumber(v);
+}
+
+/** A payment/extra field counts as "selected" if it has a meaningful value.
+ * Donor (free) items can be $0, so a non-empty, non-"no"/"0" value also counts. */
+export function selected(v: any): boolean {
+  if (v == null || v === "") return false;
+  if (typeof v === "object") {
+    if ("selected" in v) return toBool((v as any).selected);
+    return qty(v) > 0 || Object.keys(v).length > 0;
+  }
+  const s = String(v).trim().toLowerCase();
+  if (!s || s === "no" || s === "0" || s === "$0" || s === "$0.00" || s === "false" || s === "none") return false;
+  return true;
+}
+
+/** Flatten a FluentForms compound address (`address_1`) to a single line. */
+export function addressLine(v: any): string | undefined {
+  if (v && typeof v === "object") return Object.values(v).filter(Boolean).join(", ");
+  if (v !== undefined) return String(v);
+  return undefined;
+}
+
+const NUMBER_WORDS: Record<string, number> = { one: 1, two: 2, three: 3, four: 4, five: 5, six: 6 };
+
+/**
+ * Total bags of ice from the `payment_ice` field. The form sends a descriptive
+ * option label, e.g. "One Ice ticket good for one bag per day (3 total bags)",
+ * so the reliable signal is the "(N total bags)" the label states. Falls back to
+ * a worded ticket count ("Two Ice tickets" → 2 × bagsPerTicket), then to a
+ * numeric dollar-total/ticket-count for forward compatibility.
+ */
+export function iceBagsFromPayment(
+  value: unknown,
+  opts: { bagsPerTicket: number; ticketPrice: number },
+): number {
+  const { bagsPerTicket, ticketPrice } = opts;
+  const s = typeof value === "string" ? value : "";
+  // Preferred: the label states the total bags directly.
+  const bagsMatch = s.match(/(\d+)\s*total\s*bags/i);
+  if (bagsMatch) return Math.max(0, parseInt(bagsMatch[1], 10));
+  // Worded ticket count: "One Ice ticket", "Two Ice tickets".
+  const wordMatch = s.match(/\b(one|two|three|four|five|six)\b\s+ice/i);
+  if (wordMatch) return NUMBER_WORDS[wordMatch[1].toLowerCase()] * bagsPerTicket;
+  // Numeric fallback: a dollar total (>= price) → tickets; else a small count.
+  const n = qty(value);
+  if (n <= 0) return 0;
+  const tickets = n >= ticketPrice ? Math.round(n / ticketPrice) : Math.round(n);
+  return Math.max(0, tickets) * bagsPerTicket;
+}
+
+/** Donor status from the hidden lookup fields + the "are you a donor?" radio. */
+export function readDonor(body: Record<string, any>): { isDonor: boolean; donorTier: string } {
+  const donorTier = String(body.donor_tier ?? "").trim();
+  const isDonor =
+    donorTier === "member" ||
+    donorTier === "donor" ||
+    toBool(body.donor_eligible) ||
+    selected(body.input_radio); // "Are you a campground donor?"
+  return { isDonor, donorTier };
+}

backend/src/routes/admin.ts

@@ -0,0 +1,122 @@
+import { timingSafeEqual } from "node:crypto";
+import type { FastifyInstance } from "fastify";
+import { saveActiveTables } from "../services/state.js";
+
+function safeEqual(a: string, b: string): boolean {
+  const ba = Buffer.from(a || "");
+  const bb = Buffer.from(b || "");
+  if (ba.length !== bb.length) return false;
+  return timingSafeEqual(ba, bb);
+}
+
+/**
+ * Admin actions for the /crush33 area — all gated by the same PORTAL_PASSWORD
+ * that unlocks the portal. POST-only so the password never lands in a URL/log.
+ *
+ *   POST /api/admin/status        -> current event tables + record counts
+ *   POST /api/admin/wipe          -> delete all ticket + audit records
+ *   POST /api/admin/switch-table  -> point the app at different event table(s)
+ *   POST /api/admin/donor-search  -> admin-only donor directory search (PII)
+ */
+export async function adminRoutes(app: FastifyInstance): Promise<void> {
+  const cfg = app.ctx.config;
+
+  const gate = (req: any, reply: any): boolean => {
+    if (!cfg.PORTAL_PASSWORD) {
+      reply.code(404).send({ error: "admin_disabled" });
+      return false;
+    }
+    const pw = (req.body ?? {}).password;
+    if (typeof pw !== "string" || !safeEqual(pw, cfg.PORTAL_PASSWORD)) {
+      reply.code(401).send({ error: "bad_password" });
+      return false;
+    }
+    return true;
+  };
+
+  const rl = { config: { rateLimit: { max: 30, timeWindow: "1 minute" } } };
+
+  app.post("/api/admin/status", rl, async (req, reply) => {
+    if (!gate(req, reply)) return;
+    const [tickets, audit] = await Promise.all([
+      app.ctx.nocodb.count().catch(() => -1),
+      app.ctx.audit.count().catch(() => -1),
+    ]);
+    return {
+      tickets: { tableId: app.ctx.nocodb.tableId, count: tickets },
+      audit: { tableId: app.ctx.audit.currentTableId, count: audit, enabled: app.ctx.audit.enabled },
+      // What .env would use if the override were cleared (for reference).
+      defaults: { ticketsTableId: cfg.NOCODB_TABLE_ID, auditTableId: cfg.NOCODB_AUDIT_TABLE_ID ?? null },
+    };
+  });
+
+  app.post("/api/admin/wipe", rl, async (req, reply) => {
+    if (!gate(req, reply)) return;
+    let ticketsDeleted = 0;
+    let auditDeleted = 0;
+    try {
+      ticketsDeleted = await app.ctx.nocodb.deleteAll();
+    } catch (e: any) {
+      return reply.code(502).send({ error: "wipe_failed", detail: e?.message });
+    }
+    try {
+      auditDeleted = await app.ctx.audit.deleteAll();
+    } catch {
+      // Audit wipe is best-effort; tickets are the important part.
+    }
+    req.log.warn({ ticketsDeleted, auditDeleted }, "admin: wiped slate");
+    return { ok: true, ticketsDeleted, auditDeleted };
+  });
+
+  app.post("/api/admin/switch-table", rl, async (req, reply) => {
+    if (!gate(req, reply)) return;
+    const b = (req.body ?? {}) as { ticketsTableId?: string; auditTableId?: string };
+    const ticketsTableId = String(b.ticketsTableId ?? "").trim();
+    const auditTableId = String(b.auditTableId ?? "").trim();
+    if (!ticketsTableId) {
+      return reply.code(400).send({ error: "missing_tickets_table" });
+    }
+
+    // Validate the new tickets table is reachable and has an Id primary key —
+    // switching to a PK-less table would make check-in updates hit every row.
+    const probe = await app.ctx.nocodb.probeTable(ticketsTableId);
+    if (!probe.ok) {
+      return reply.code(400).send({ error: "tickets_table_unreachable", status: probe.status });
+    }
+    if (!probe.hasIdPk) {
+      return reply.code(400).send({ error: "tickets_table_no_id_pk" });
+    }
+    if (auditTableId) {
+      const ap = await app.ctx.nocodb.probeTable(auditTableId);
+      if (!ap.ok) return reply.code(400).send({ error: "audit_table_unreachable", status: ap.status });
+    }
+
+    // Hot-swap the live clients, then persist so it survives a redeploy.
+    app.ctx.nocodb.setTableId(ticketsTableId);
+    app.ctx.audit.setTableId(auditTableId || app.ctx.audit.currentTableId);
+    saveActiveTables(cfg.STATE_DIR, {
+      ticketsTableId,
+      auditTableId: auditTableId || app.ctx.audit.currentTableId || undefined,
+    });
+    req.log.warn({ ticketsTableId, auditTableId }, "admin: switched event table");
+    return {
+      ok: true,
+      tickets: { tableId: app.ctx.nocodb.tableId },
+      audit: { tableId: app.ctx.audit.currentTableId },
+    };
+  });
+
+  app.post("/api/admin/donor-search", rl, async (req, reply) => {
+    if (!gate(req, reply)) return;
+    if (!app.ctx.donors.enabled) return reply.code(404).send({ error: "donors_unavailable" });
+    const q = String(((req.body ?? {}) as { query?: string }).query ?? "").trim();
+    if (q.length < 2) return { results: [], query: q };
+    try {
+      const results = await app.ctx.donors.search(q, 40);
+      return { results, query: q };
+    } catch (e: any) {
+      req.log.error({ err: e }, "admin: donor search failed");
+      return reply.code(502).send({ error: "search_failed", detail: e?.message });
+    }
+  });
+}

backend/src/routes/portal.ts

@@ -103,92 +103,350 @@ const PAGE = `<!doctype html>
 <meta charset="utf-8" />
 <meta name="viewport" content="width=device-width, initial-scale=1, viewport-fit=cover" />
 <meta name="theme-color" content="#0f1a12" />
-<title>Camp Scan — Comp Tickets</title>
+<title>Camp Scan — Admin (crush33)</title>
 <style>
   :root { color-scheme: dark; }
   * { box-sizing: border-box; }
   body { margin: 0; background: #0f1a12; color: #eaf2ec; font-family: -apple-system, BlinkMacSystemFont, "Segoe UI", Roboto, Arial, sans-serif; }
-  .wrap { max-width: 460px; margin: 0 auto; padding: 28px 20px 64px; }
-  header { text-align: center; margin-bottom: 22px; }
-  .logo { font-size: 52px; }
-  h1 { font-size: 22px; margin: 8px 0 2px; }
-  .sub { color: #9db3a4; font-size: 14px; margin: 0; }
+  a { color: #58d68d; }
   label { display: block; font-size: 13px; color: #9db3a4; margin: 14px 0 5px; }
-  input, select { width: 100%; background: #16241a; border: 1px solid #24382a; border-radius: 12px; padding: 14px; color: #eaf2ec; font-size: 16px; }
-  button { width: 100%; background: #25c05a; color: #06210f; font-weight: 800; font-size: 18px; border: none; padding: 15px; border-radius: 13px; margin-top: 18px; }
-  button:disabled { opacity: 0.5; }
-  .msg { margin-top: 14px; font-size: 15px; font-weight: 600; text-align: center; min-height: 20px; }
-  .err { color: #e04343; }
-  .ok { color: #58d68d; }
-  .result { display: none; text-align: center; margin-top: 18px; background: #16241a; border: 1px solid #24382a; border-radius: 14px; padding: 18px; }
-  .result img { width: 220px; height: 220px; background: #fff; border-radius: 10px; padding: 8px; }
-  .result .code { font-family: ui-monospace, Menlo, monospace; font-size: 20px; letter-spacing: 2px; margin: 12px 0 4px; color: #58d68d; }
-  .result .who { font-size: 16px; color: #c4d6c9; }
-  .hint { color: #6c8f74; font-size: 12px; text-align: center; margin-top: 10px; }
+  input, select { width: 100%; background: #16241a; border: 1px solid #24382a; border-radius: 12px; padding: 12px 14px; color: #eaf2ec; font-size: 15px; }
+  .btn { background: #25c05a; color: #06210f; font-weight: 800; font-size: 16px; border: none; padding: 13px 18px; border-radius: 12px; cursor: pointer; }
+  .btn:disabled { opacity: 0.5; cursor: default; }
+  .btn-red { background: #e04343; color: #fff; }
+  .btn-ghost { background: transparent; color: #eaf2ec; border: 1px solid #2e7d32; }
+  .msg { margin-top: 12px; font-size: 14px; font-weight: 600; min-height: 18px; }
+  .err { color: #e04343; } .ok { color: #58d68d; }
+  .mono { font-family: ui-monospace, Menlo, monospace; }
+
+  /* Unlock */
+  #unlock { max-width: 420px; margin: 0 auto; padding: 48px 20px; text-align: center; }
+  #unlock .logo { font-size: 52px; }
+  #unlock h1 { font-size: 22px; margin: 8px 0 4px; }
+  #unlock .sub { color: #9db3a4; font-size: 14px; }
+  #unlock input { text-align: center; margin-top: 18px; }
+  #unlock .btn { width: 100%; margin-top: 16px; }
+  .backlink { display: inline-block; margin-top: 18px; color: #9db3a4; font-size: 14px; text-decoration: none; }
+  .backlink:hover { color: #eaf2ec; }
+  .top-back { margin-top: 0; }
+
+  /* Hub */
+  #hub { display: none; min-height: 100vh; }
+  .top { display: flex; align-items: center; justify-content: space-between; padding: 12px 18px; border-bottom: 1px solid #24382a; }
+  .top .brand { font-weight: 800; font-size: 17px; }
+  .top .lock { color: #9db3a4; font-size: 13px; cursor: pointer; }
+  .layout { display: flex; align-items: flex-start; }
+  .side { width: 190px; flex: none; border-right: 1px solid #24382a; padding: 12px 0; min-height: calc(100vh - 50px); }
+  .nav { display: flex; align-items: center; gap: 10px; padding: 13px 18px; color: #9db3a4; cursor: pointer; border-left: 3px solid transparent; font-weight: 700; font-size: 15px; }
+  .nav .i { font-size: 18px; }
+  .nav.on { color: #eaf2ec; background: #16241a; border-left-color: #2e7d32; }
+  .main { flex: 1; padding: 22px 26px 64px; max-width: 760px; }
+  .sec { display: none; }
+  .sec.on { display: block; }
+  h2 { font-size: 22px; margin: 0 0 4px; }
+  .lead { color: #9db3a4; font-size: 14px; margin: 0 0 8px; line-height: 1.5; }
+  .card { background: #16241a; border: 1px solid #24382a; border-radius: 14px; padding: 16px; margin-top: 14px; }
+  .pills { display: flex; flex-wrap: wrap; gap: 8px; }
+  .pill { border: 1px solid #24382a; background: #16241a; border-radius: 999px; padding: 8px 14px; cursor: pointer; font-weight: 700; font-size: 14px; color: #9db3a4; }
+  .pill.on { background: #2e7d32; border-color: #2e7d32; color: #fff; }
+  .row { display: flex; gap: 8px; align-items: center; }
+  .result { display: none; text-align: center; margin-top: 16px; }
+  .result img { width: 200px; height: 200px; background: #fff; border-radius: 10px; padding: 8px; }
+  .result .code { font-size: 20px; letter-spacing: 2px; margin: 10px 0 2px; color: #58d68d; }
+
+  /* Donor cards */
+  .donor { background: #16241a; border: 1px solid #24382a; border-radius: 12px; padding: 13px 15px; margin-top: 11px; }
+  .donor .h { display: flex; justify-content: space-between; align-items: center; }
+  .donor .nm { font-weight: 800; font-size: 16px; }
+  .donor .amt { color: #58d68d; font-weight: 800; }
+  .donor .ln { color: #9db3a4; font-size: 14px; margin-top: 3px; }
+  .tags { margin-top: 8px; }
+  .tag { display: inline-block; background: #1b5e20; color: #fff; border-radius: 6px; padding: 2px 7px; font-size: 12px; margin-right: 5px; }
+  .src { display: inline-block; border: 1px solid #24382a; border-radius: 6px; padding: 2px 6px; font-size: 11px; color: #9db3a4; text-transform: uppercase; margin-right: 5px; }
+
+  /* Danger */
+  .danger { background: #241717; border: 1px solid #8f1d1d; border-radius: 14px; padding: 16px; margin-top: 18px; }
+  .danger h3 { color: #ff9a9a; margin: 0 0 6px; font-size: 17px; }
+  .danger p, .danger li { color: #e9cfcf; font-size: 14px; line-height: 1.5; }
+  .danger ul { margin: 6px 0 0; padding-left: 20px; }
+  .status { background: #16241a; border: 1px solid #24382a; border-radius: 12px; padding: 14px; }
+  .status .k { color: #9db3a4; font-size: 12px; text-transform: uppercase; letter-spacing: .5px; }
+  .status .v { font-size: 14px; margin-top: 5px; }
+
+  /* Modal */
+  .scrim { display: none; position: fixed; inset: 0; background: rgba(0,0,0,0.72); align-items: center; justify-content: center; padding: 20px; z-index: 10; }
+  .scrim.on { display: flex; }
+  .modal { background: #1a1010; border: 2px solid #e04343; border-radius: 18px; padding: 22px; max-width: 420px; width: 100%; }
+  .modal .warn { font-size: 40px; text-align: center; }
+  .modal h3 { text-align: center; margin: 4px 0 12px; font-size: 20px; }
+  .modal pre { white-space: pre-wrap; color: #f0d9d9; font-size: 14px; line-height: 1.55; font-family: inherit; margin: 0; }
+  .modal .btn { width: 100%; margin-top: 16px; }
+  .modal .cancel { width: 100%; margin-top: 8px; background: transparent; border: none; color: #9db3a4; font-weight: 700; font-size: 15px; padding: 12px; cursor: pointer; }
+  @media (max-width: 640px) {
+    .side { width: 74px; }
+    .nav { flex-direction: column; gap: 3px; padding: 12px 4px; font-size: 11px; text-align: center; }
+    .main { padding: 18px 14px 48px; }
+  }
 </style>
 </head>
 <body>
-  <div class="wrap">
-    <header>
+  <div id="unlock">
     <div class="logo">🐻</div>
-      <h1>Comp Ticket Portal</h1>
-      <p class="sub">Entry-only tickets for workers &amp; guests</p>
-    </header>
-
-    <label>Portal password</label>
-    <input id="pw" type="password" autocomplete="current-password" placeholder="Shared admin password" />
+    <h1>Admin · crush33</h1>
+    <p class="sub">Admin-only area. Enter the shared portal password.</p>
+    <input id="pw" type="password" autocomplete="current-password" placeholder="Portal password" />
+    <button class="btn" id="unlockBtn">Unlock</button>
+    <div id="unlockMsg" class="msg" style="text-align:center"></div>
+    <a class="backlink" href="/">← Back to the scan app</a>
+  </div>
 
+  <div id="hub">
+    <div class="top">
+      <a class="backlink top-back" href="/">← Scanner</a>
+      <div class="brand">🐻 Admin · crush33</div>
+      <div class="lock" id="relock">Lock 🔒</div>
+    </div>
+    <div class="layout">
+      <div class="side">
+        <div class="nav on" data-sec="comp"><span class="i">🎟️</span> Comp tickets</div>
+        <div class="nav" data-sec="donors"><span class="i">🔎</span> Donor lookup</div>
+        <div class="nav" data-sec="actions"><span class="i">⚠️</span> Actions</div>
+      </div>
+      <div class="main">
+        <!-- Comp -->
+        <div class="sec on" id="sec-comp">
+          <h2>Comp tickets</h2>
+          <p class="lead">Entry-only tickets for guests &amp; staff.</p>
           <label>Ticket type</label>
-    <select id="type">
-      <option>Guest</option><option>Worker</option><option>Performer</option>
-      <option>Volunteer</option><option>Speaker</option>
-    </select>
-
+          <div class="pills" id="typePills">
+            <span class="pill on">🎫 Guest</span><span class="pill">🛠️ Worker</span><span class="pill">🎭 Performer</span><span class="pill">🙌 Volunteer</span><span class="pill">🎤 Speaker</span>
+          </div>
           <label>Full name</label>
-    <input id="name" type="text" autocomplete="off" placeholder="Attendee name" />
-
+          <input id="cName" type="text" autocomplete="off" placeholder="Attendee name" />
           <label>Email</label>
-    <input id="email" type="email" autocomplete="off" autocapitalize="none" placeholder="Where to send the ticket" />
+          <input id="cEmail" type="email" autocomplete="off" autocapitalize="none" placeholder="Where to send the ticket" />
+          <button class="btn" id="cGo" style="width:100%;margin-top:18px">Create ticket</button>
+          <div id="cMsg" class="msg"></div>
+          <div id="cResult" class="result">
+            <img id="cQr" alt="Ticket QR" />
+            <div class="code mono" id="cCode"></div>
+            <div class="lead" id="cWho"></div>
+            <div class="lead" id="cMail"></div>
+          </div>
+        </div>
 
-    <button id="go">Create ticket</button>
-    <div id="msg" class="msg"></div>
+        <!-- Donors -->
+        <div class="sec" id="sec-donors">
+          <h2>Donor lookup</h2>
+          <p class="lead">🔒 Admin only · private donor info. Search by name, email, phone, address, bear name…</p>
+          <div class="row">
+            <input id="dQ" type="text" autocomplete="off" placeholder="Search donors…" style="flex:1" />
+            <button class="btn" id="dGo">Search</button>
+          </div>
+          <div id="dMsg" class="msg"></div>
+          <div id="dResults"></div>
+        </div>
 
-    <div id="result" class="result">
-      <img id="qr" alt="Ticket QR" />
-      <div class="code" id="rcode"></div>
-      <div class="who" id="rwho"></div>
-      <div class="hint" id="rmail"></div>
-      <button id="another" style="background:transparent;color:#eaf2ec;border:1px solid #2e7d32;font-size:15px;">Create another</button>
+        <!-- Actions -->
+        <div class="sec" id="sec-actions">
+          <h2>Actions</h2>
+          <p class="lead">Event-management tools. These change live data — read the warnings.</p>
+          <div class="status">
+            <div class="k">Active event table <span id="aRefresh" style="float:right;cursor:pointer">↻</span></div>
+            <div class="v mono" id="aStatus">loading…</div>
+          </div>
+          <div id="aMsg" class="msg"></div>
+
+          <div class="danger">
+            <h3>🧹 Wipe the slate clean</h3>
+            <p>Permanently deletes <b>every ticket and every check-in</b> in the active event table. Use before a run-through or a fresh event.</p>
+            <ul><li>Does NOT affect donor data.</li><li>Cannot be undone.</li></ul>
+            <button class="btn btn-red" id="wipeBtn" style="width:100%">Wipe slate…</button>
+          </div>
+
+          <div class="danger">
+            <h3>🔀 Switch event table</h3>
+            <p>Point the scanner at a <b>different NocoDB table</b> — start a new event on a fresh table while keeping the current one intact.</p>
+            <ul><li>Create the new table first (duplicate the current one's structure in NocoDB — keep the Id column).</li><li>The current event's data is NOT deleted, just no longer shown.</li></ul>
+            <label>New tickets table ID</label>
+            <input id="swTickets" type="text" autocomplete="off" placeholder="e.g. mv1a2b3c…" />
+            <label>New audit table ID (optional)</label>
+            <input id="swAudit" type="text" autocomplete="off" placeholder="leave blank to keep current" />
+            <button class="btn btn-red" id="switchBtn" style="width:100%;margin-top:14px">Switch table…</button>
+          </div>
+        </div>
+      </div>
+    </div>
+  </div>
+
+  <div class="scrim" id="scrim">
+    <div class="modal">
+      <div class="warn">⚠️</div>
+      <h3 id="mTitle"></h3>
+      <pre id="mBody"></pre>
+      <button class="btn btn-red" id="mConfirm"></button>
+      <button class="cancel" id="mCancel">Cancel</button>
     </div>
   </div>
 
   <script>
     var $ = function (id) { return document.getElementById(id); };
-    function setMsg(t, ok) { var m = $("msg"); m.textContent = t; m.className = "msg " + (ok ? "ok" : "err"); }
+    var PW = "";
+    var counts = { tickets: "?", audit: "?", table: "?" };
+    var pendingAction = null;
 
-    $("go").addEventListener("click", function () {
-      var pw = $("pw").value, name = $("name").value.trim(), email = $("email").value.trim(), type = $("type").value;
-      if (!pw) return setMsg("Enter the portal password.");
-      if (!name || !email) return setMsg("Name and email are required.");
-      $("go").disabled = true; setMsg("Creating…", true);
-      fetch("/api/portal/create-ticket", {
-        method: "POST", headers: { "Content-Type": "application/json" },
-        body: JSON.stringify({ password: pw, name: name, email: email, type: type })
-      }).then(function (r) { return r.json().then(function (d) { return { s: r.status, d: d }; }); })
-        .then(function (x) {
-          $("go").disabled = false;
-          if (x.s === 401) return setMsg("Wrong password.");
-          if (x.s !== 200 || !x.d.ok) return setMsg(x.d.detail || x.d.error || "Failed to create ticket.");
-          setMsg("");
-          $("qr").src = x.d.qr; $("rcode").textContent = x.d.code;
-          $("rwho").textContent = x.d.type + " · " + x.d.name;
-          $("rmail").textContent = x.d.emailSent ? "Emailed to " + email : "Email not sent — show/screenshot this QR.";
-          $("result").style.display = "block";
-          $("name").value = ""; $("email").value = "";
+    function api(path, body) {
+      return fetch(path, { method: "POST", headers: { "Content-Type": "application/json" },
+        body: JSON.stringify(Object.assign({ password: PW }, body || {})) })
+        .then(function (r) { return r.json().then(function (d) { return { s: r.status, d: d }; }); });
+    }
+    function relock(m) { PW = ""; $("hub").style.display = "none"; $("unlock").style.display = "block";
+      $("unlockMsg").textContent = m || ""; $("unlockMsg").className = "msg err"; }
+
+    // ---- Unlock ----
+    function unlock() {
+      var pw = $("pw").value;
+      if (!pw) { $("unlockMsg").textContent = "Enter the password."; $("unlockMsg").className = "msg err"; return; }
+      $("unlockBtn").disabled = true; $("unlockMsg").textContent = "Checking…"; $("unlockMsg").className = "msg ok";
+      fetch("/api/portal/verify", { method: "POST", headers: { "Content-Type": "application/json" }, body: JSON.stringify({ password: pw }) })
+        .then(function (r) { return r.status; })
+        .then(function (s) {
+          $("unlockBtn").disabled = false;
+          if (s !== 200) { $("unlockMsg").textContent = "Wrong password."; $("unlockMsg").className = "msg err"; return; }
+          PW = pw; $("unlockMsg").textContent = ""; $("unlock").style.display = "none"; $("hub").style.display = "block";
+          loadStatus();
         })
-        .catch(function () { $("go").disabled = false; setMsg("Network error."); });
+        .catch(function () { $("unlockBtn").disabled = false; $("unlockMsg").textContent = "Network error."; });
+    }
+    $("unlockBtn").addEventListener("click", unlock);
+    $("pw").addEventListener("keydown", function (e) { if (e.key === "Enter") unlock(); });
+    $("relock").addEventListener("click", function () { relock(""); $("unlockMsg").textContent = ""; });
+
+    // ---- Nav ----
+    var navs = document.querySelectorAll(".nav");
+    for (var i = 0; i < navs.length; i++) navs[i].addEventListener("click", function () {
+      var sec = this.getAttribute("data-sec");
+      for (var j = 0; j < navs.length; j++) navs[j].classList.toggle("on", navs[j] === this);
+      var secs = document.querySelectorAll(".sec");
+      for (var k = 0; k < secs.length; k++) secs[k].classList.toggle("on", secs[k].id === "sec-" + sec);
+    }.bind(navs[i]));
+
+    // ---- Comp ----
+    var compType = "Guest";
+    var pills = document.querySelectorAll("#typePills .pill");
+    for (var p = 0; p < pills.length; p++) pills[p].addEventListener("click", function () {
+      for (var q = 0; q < pills.length; q++) pills[q].classList.toggle("on", pills[q] === this);
+      compType = this.textContent.replace(/^[^A-Za-z]+/, "").trim();
+    }.bind(pills[p]));
+    function setC(t, ok) { $("cMsg").textContent = t; $("cMsg").className = "msg " + (ok ? "ok" : "err"); }
+    $("cGo").addEventListener("click", function () {
+      var name = $("cName").value.trim(), email = $("cEmail").value.trim();
+      if (!name || !email) return setC("Name and email are required.");
+      $("cGo").disabled = true; setC("Creating…", true);
+      api("/api/portal/create-ticket", { name: name, email: email, type: compType }).then(function (x) {
+        $("cGo").disabled = false;
+        if (x.s === 401) return relock("Password changed — unlock again.");
+        if (x.s !== 200 || !x.d.ok) return setC(x.d.detail || x.d.error || "Failed.");
+        setC("");
+        $("cQr").src = x.d.qr; $("cCode").textContent = x.d.code;
+        $("cWho").textContent = x.d.type + " · " + x.d.name;
+        $("cMail").textContent = x.d.emailSent ? "Emailed to " + email : "Email not sent — screenshot this QR.";
+        $("cResult").style.display = "block"; $("cName").value = ""; $("cEmail").value = "";
+      }).catch(function () { $("cGo").disabled = false; setC("Network error."); });
     });
-    $("another").addEventListener("click", function () { $("result").style.display = "none"; $("name").focus(); });
+
+    // ---- Donors ----
+    function esc(s) { return String(s == null ? "" : s).replace(/[&<>]/g, function (c) { return c === "&" ? "&amp;" : c === "<" ? "&lt;" : "&gt;"; }); }
+    function money(n) { return "$" + Math.round(n).toLocaleString(); }
+    function searchDonors() {
+      var q = $("dQ").value.trim();
+      if (q.length < 2) { $("dMsg").textContent = "Type at least 2 characters."; $("dMsg").className = "msg err"; return; }
+      $("dGo").disabled = true; $("dMsg").textContent = "Searching…"; $("dMsg").className = "msg ok"; $("dResults").innerHTML = "";
+      api("/api/admin/donor-search", { query: q }).then(function (x) {
+        $("dGo").disabled = false;
+        if (x.s === 401) return relock("Password changed — unlock again.");
+        if (x.s !== 200) { $("dMsg").textContent = (x.d && (x.d.detail || x.d.error)) || "Search failed."; $("dMsg").className = "msg err"; return; }
+        var r = x.d.results || [];
+        $("dMsg").textContent = r.length ? r.length + " result" + (r.length === 1 ? "" : "s") : "No donors match “" + q + "”.";
+        $("dMsg").className = "msg";
+        var html = "";
+        for (var i = 0; i < r.length; i++) {
+          var d = r[i];
+          html += '<div class="donor"><div class="h"><span class="nm">' + esc(d.name || d.email || "(unnamed)") + '</span>';
+          if (d.lifetime != null) html += '<span class="amt">' + money(d.lifetime) + '</span>';
+          html += '</div>';
+          if (d.bearName) html += '<div class="ln">🐻 ' + esc(d.bearName) + '</div>';
+          if (d.email) html += '<div class="ln">✉️ ' + esc(d.email) + '</div>';
+          if (d.altEmail) html += '<div class="ln">✉️ ' + esc(d.altEmail) + ' (alt)</div>';
+          if (d.phone) html += '<div class="ln">📞 ' + esc(d.phone) + '</div>';
+          if (d.address) html += '<div class="ln">🏠 ' + esc(d.address) + '</div>';
+          html += '<div class="tags"><span class="src">' + (d.source === "master" ? "directory" : "transactions") + '</span>';
+          for (var t = 0; t < (d.tags || []).length; t++) html += '<span class="tag">' + esc(d.tags[t]) + '</span>';
+          html += '</div></div>';
+        }
+        $("dResults").innerHTML = html;
+      }).catch(function () { $("dGo").disabled = false; $("dMsg").textContent = "Network error."; $("dMsg").className = "msg err"; });
+    }
+    $("dGo").addEventListener("click", searchDonors);
+    $("dQ").addEventListener("keydown", function (e) { if (e.key === "Enter") searchDonors(); });
+
+    // ---- Actions ----
+    function loadStatus() {
+      $("aStatus").textContent = "loading…";
+      api("/api/admin/status", {}).then(function (x) {
+        if (x.s === 401) return relock("Password changed — unlock again.");
+        if (x.s !== 200) { $("aStatus").textContent = "error"; return; }
+        var t = x.d.tickets, a = x.d.audit;
+        counts = { tickets: t.count, audit: a.count, table: t.tableId };
+        $("aStatus").textContent = "tickets: " + t.tableId + " · " + t.count + " records\\naudit: " + (a.tableId || "—") + " · " + a.count + " records";
+      }).catch(function () { $("aStatus").textContent = "network error"; });
+    }
+    $("aRefresh").addEventListener("click", loadStatus);
+    function aMsg(t, ok) { $("aMsg").textContent = t; $("aMsg").className = "msg " + (ok ? "ok" : "err"); }
+
+    function openModal(title, body, confirmLabel, action) {
+      $("mTitle").textContent = title; $("mBody").textContent = body;
+      $("mConfirm").textContent = confirmLabel; pendingAction = action; $("scrim").classList.add("on");
+    }
+    function closeModal() { $("scrim").classList.remove("on"); pendingAction = null; $("mConfirm").disabled = false; }
+    $("mCancel").addEventListener("click", closeModal);
+    $("mConfirm").addEventListener("click", function () { if (pendingAction) { $("mConfirm").disabled = true; pendingAction(); } });
+
+    $("wipeBtn").addEventListener("click", function () {
+      openModal("Wipe the slate clean?",
+        "This will PERMANENTLY DELETE all data in the active event table:\\n" +
+        "• " + counts.tickets + " ticket records (" + counts.table + ")\\n" +
+        "• " + counts.audit + " check-in / audit records\\n\\n" +
+        "Donor data is not touched. This CANNOT be undone.",
+        "Yes, delete everything", doWipe);
+    });
+    function doWipe() {
+      api("/api/admin/wipe", {}).then(function (x) {
+        closeModal();
+        if (x.s === 401) return relock("Password changed — unlock again.");
+        if (x.s !== 200 || !x.d.ok) return aMsg((x.d && (x.d.detail || x.d.error)) || "Wipe failed.");
+        aMsg("✓ Wiped " + x.d.ticketsDeleted + " tickets and " + x.d.auditDeleted + " audit rows.", true);
+        loadStatus();
+      }).catch(function () { closeModal(); aMsg("Network error."); });
+    }
+
+    $("switchBtn").addEventListener("click", function () {
+      var t = $("swTickets").value.trim(), a = $("swAudit").value.trim();
+      if (!t) return aMsg("Enter the new tickets table ID.");
+      openModal("Switch the active event table?",
+        "The scanner will start using:\\n• tickets → " + t + "\\n• audit → " + (a || "unchanged") + "\\n\\n" +
+        "The current event (" + counts.table + ", " + counts.tickets + " records) stays intact but will no longer be shown until you switch back. New purchases and scans go to the new table.",
+        "Yes, switch table", function () { doSwitch(t, a); });
+    });
+    function doSwitch(t, a) {
+      api("/api/admin/switch-table", { ticketsTableId: t, auditTableId: a || undefined }).then(function (x) {
+        closeModal();
+        if (x.s === 401) return relock("Password changed — unlock again.");
+        if (x.s !== 200 || !x.d.ok) return aMsg((x.d && (x.d.detail || x.d.error)) || "Switch failed.");
+        aMsg("✓ Now using tickets table " + x.d.tickets.tableId + ".", true);
+        $("swTickets").value = ""; $("swAudit").value = ""; loadStatus();
+      }).catch(function () { closeModal(); aMsg("Network error."); });
+    }
   </script>
 </body>
 </html>`;

backend/src/routes/publicLookup.ts

@@ -17,17 +17,21 @@ function safeEqual(a: string, b: string): boolean {
  */
 export async function publicLookupRoutes(app: FastifyInstance): Promise<void> {
   const cfg = app.ctx.config;
-  const origin = cfg.PUBLIC_LOOKUP_ORIGIN;
+  const allowed = cfg.PUBLIC_LOOKUP_ORIGIN; // string[] allowlist
 
-  const cors = (reply: any) => {
+  const cors = (req: any, reply: any) => {
+    const reqOrigin = String(req.headers?.origin ?? "").replace(/\/+$/, "");
+    // Echo the caller's origin only if it's on the allowlist; otherwise fall
+    // back to the first configured origin (keeps non-browser callers working).
+    const origin = allowed.includes(reqOrigin) ? reqOrigin : allowed[0];
     reply.header("Access-Control-Allow-Origin", origin);
     reply.header("Vary", "Origin");
     reply.header("Access-Control-Allow-Methods", "GET, OPTIONS");
   };
 
   // Preflight (in case the form sends one).
-  const preflight = async (_req: any, reply: any) => {
-    cors(reply);
+  const preflight = async (req: any, reply: any) => {
+    cors(req, reply);
     return reply.code(204).send();
   };
   app.options("/api/public/donor-eligibility", preflight);
@@ -42,7 +46,7 @@ export async function publicLookupRoutes(app: FastifyInstance): Promise<void> {
     "/api/public/donor-eligibility",
     { config: { rateLimit: { max: 30, timeWindow: "1 minute" } } },
     async (req, reply) => {
-      cors(reply);
+      cors(req, reply);
       // Disabled unless configured.
       if (!cfg.PUBLIC_LOOKUP_SECRET || !app.ctx.donors.enabled) {
         return reply.code(404).send({ error: "not_available" });
@@ -65,14 +69,20 @@ export async function publicLookupRoutes(app: FastifyInstance): Promise<void> {
     },
   );
 
-  // Ticket-voucher entitlement: how many free tickets a donor has earned from
-  // giving on/after VOUCHER_SINCE. Same secret/CORS/rate-limit as above.
-  // Returns only the count (0/1/2) — no dollar amounts.
+  // Ticket-voucher entitlement: how many FREE tickets a donor has left. This is
+  // the tier entitlement earned from giving on/after VOUCHER_SINCE, MINUS the
+  // vouchers already consumed by their prior ticket orders (each order stores
+  // how many it used), so a donor can't keep claiming free tickets by
+  // re-submitting the form. `vouchers` is the remaining count the form should
+  // grant; `entitled`/`used`/`remaining` are the breakdown. No dollar amounts.
+  //
+  // To reset for testing: zero out (or delete) the "Vouchers" value on that
+  // donor's ticket order row(s) in NocoDB — `used` drops and `remaining` rises.
   app.get(
     "/api/public/ticket-vouchers",
     { config: { rateLimit: { max: 30, timeWindow: "1 minute" } } },
     async (req, reply) => {
-      cors(reply);
+      cors(req, reply);
       if (!cfg.PUBLIC_LOOKUP_SECRET || !app.ctx.donors.enabled) {
         return reply.code(404).send({ error: "not_available" });
       }
@@ -81,16 +91,18 @@ export async function publicLookupRoutes(app: FastifyInstance): Promise<void> {
       }
       const { email } = (req.query ?? {}) as { email?: string };
       const addr = String(email ?? "").trim();
-      if (!addr) return { vouchers: 0 };
+      if (!addr) return { vouchers: 0, entitled: 0, used: 0, remaining: 0 };
 
       try {
         const cutoff = new Date(cfg.VOUCHER_SINCE);
         const { amount } = await app.ctx.donors.amountSince(addr, cutoff);
-        const vouchers = amount >= cfg.VOUCHER_TIER2_MIN ? 2 : amount >= cfg.VOUCHER_TIER1_MIN ? 1 : 0;
-        return { vouchers };
+        const entitled = amount >= cfg.VOUCHER_TIER2_MIN ? 2 : amount >= cfg.VOUCHER_TIER1_MIN ? 1 : 0;
+        const used = await app.ctx.nocodb.vouchersUsedByEmail(addr);
+        const remaining = Math.max(0, entitled - used);
+        return { vouchers: remaining, entitled, used, remaining };
       } catch {
         // Fail closed — grant no vouchers rather than error.
-        return { vouchers: 0 };
+        return { vouchers: 0, entitled: 0, used: 0, remaining: 0 };
       }
     },
   );

backend/src/routes/test.ts

@@ -37,11 +37,11 @@ const PERSONAS: Persona[] = [
     name: "Family Fay",
     email: "family@test.beartaria",
     adultNames: ["Family Fay", "Frank Fay"],
-    counts: C(2, 0, 0, 3, 2), // 2 adults + 3 kids(5-9) = 5 scannable; 2 kids 0-4 free
+    counts: C(2, 1, 1, 2, 2), // 2 adults + 1 youth = 3 paid; 5 kids 12 & under free
     iceBags: 3,
     carParking: true,
     blurb:
-      "5 tickets (2 adults + 3 kids 5-9; two 0-4 free), car parking, 3 ice bags. Check-in a few at a time to test QR reuse + see adult names; then Ice mode.",
+      "3 paid tickets (2 adults + 1 youth 13-16); 5 kids 12 & under free; car parking, 3 ice bags. Check-in a few at a time to test QR reuse + see adult names; then Ice mode.",
   },
   {
     key: "donor2",
@@ -119,8 +119,8 @@ export async function testRoutes(app: FastifyInstance): Promise<void> {
       // Keep the "exhausted" persona fully redeemed on every load so its state
       // is deterministic (total = scannable count from the persona's counts).
       if (p.exhaust) {
-        const { adults, youth, kids12, kids9 } = p.counts;
-        await app.ctx.nocodb.update(result.record.Id, { [COL.redeemed]: adults + youth + kids12 + kids9 });
+        const { adults, youth } = p.counts;
+        await app.ctx.nocodb.update(result.record.Id, { [COL.redeemed]: adults + youth });
       }
       cards.push({
         code: result.code,

backend/src/routes/vendorWebhook.ts

@@ -0,0 +1,141 @@
+import { createHash } from "node:crypto";
+import type { FastifyInstance } from "fastify";
+import { createTicket } from "../ticketService.js";
+import { renderQrPng } from "../services/qrcode.js";
+import { safeEqual, nameGroup, addressLine, readDonor } from "../fluentforms.js";
+
+/**
+ * Vendor booth webhooks (Vendor Fee Food / Non-Food 2026, on
+ * vendors.beartariacampgrounds.com). Only FOOD vendors receive entry tickets:
+ *
+ *   - Food:     two named pass-holders (`names` = "Name Ticket 1",
+ *               `names_1` = "Name Ticket #2")  →  up to 2 gate passes.
+ *   - Non-Food: NO entry ticket. The endpoint acknowledges the submission
+ *               (so a wired FluentForms feed doesn't error) but issues nothing.
+ *
+ * For food, each named person gets one gate ticket. The booth name becomes the
+ * ticket title (so gate staff see the booth) and the pass-holders are stored as
+ * the attendee names. The ticket is tagged with a "Food Vendor" `Ticket Type`
+ * so it shows a badge on scan and rolls up in the event report. Booth size /
+ * additional space are logistics, not admissions, so they don't affect passes.
+ *
+ * Shares WEBHOOK_SECRET with the attendee webhook (same X-Webhook-Secret header).
+ */
+const FOOD_NAME_SLOTS = ["names", "names_1"]; // pass-holder name field bases
+
+function checkSecret(app: FastifyInstance, req: any): boolean {
+  const secret = req.headers["x-webhook-secret"];
+  return typeof secret === "string" && safeEqual(secret, app.ctx.config.WEBHOOK_SECRET);
+}
+
+function foodHandler(app: FastifyInstance) {
+  return async (req: any, reply: any) => {
+    if (!checkSecret(app, req)) {
+      return reply.code(401).send({ error: "unauthorized" });
+    }
+
+    const body = (req.body ?? {}) as Record<string, any>;
+
+    const boothName = String(body.input_text ?? "").trim();
+    // Pass-holder names (non-empty slots, in order).
+    const passHolders = FOOD_NAME_SLOTS.map((b) => nameGroup(body, b)).filter(Boolean);
+    const primary = passHolders[0] ?? "";
+    // Ticket title = booth name (most useful at the gate), else the first person.
+    const title = boothName || primary;
+    if (!title) {
+      return reply.code(400).send({ error: "missing_fields", detail: "booth name or vendor name is required" });
+    }
+
+    const email = String(body.email ?? "").trim();
+    // One entry pass per named person; a booth with no names still gets 1.
+    const passes = Math.max(1, passHolders.length);
+
+    const { isDonor, donorTier } = readDonor(body);
+    const address = addressLine(body.address_1);
+
+    // Idempotency: prefer a stable submission id, else hash the content.
+    const submissionId = body.submission_id ?? body.submissionId ?? body.entry_id ?? body.id;
+    const submissionKey = submissionId
+      ? `sub:${String(submissionId)}`
+      : "hash:" +
+        createHash("sha256")
+          .update(`vendor|Food Vendor|${email}|${title}|${passes}`)
+          .digest("hex")
+          .slice(0, 32);
+
+    // Vendor passes are adult admissions; no youth/kids/ice/parking.
+    const counts = { adults: passes, youth: 0, kids12: 0, kids9: 0, kids4: 0 };
+
+    let result: Awaited<ReturnType<typeof createTicket>>;
+    try {
+      result = await createTicket(app.ctx, {
+        name: title,
+        adultNames: passHolders,
+        email,
+        address,
+        isDonor,
+        donorTier,
+        ticketType: "Food Vendor",
+        counts,
+        paymentMethod: body.payment_method !== undefined ? String(body.payment_method) : undefined,
+        submissionKey,
+      });
+    } catch (e: any) {
+      req.log.error({ err: e }, "vendor webhook: failed to create ticket");
+      return reply.code(502).send({ error: "db_error", detail: e?.message });
+    }
+
+    if (result.status === "duplicate") {
+      return { status: "duplicate", code: result.code };
+    }
+
+    // Email the ticket QR (FluentForms sends the receipt separately).
+    if (!email) {
+      req.log.warn({ code: result.code }, "vendor webhook: ticket created but no email");
+      return { status: "created", code: result.code, passes, emailSent: false, emailSkipped: "no_email" };
+    }
+    if (app.ctx.mailer.isBlockedRecipient(email)) {
+      req.log.warn({ email }, "vendor webhook: recipient blocked by MAIL_TEST_RECIPIENTS; skipping send");
+      return { status: "created", code: result.code, passes, emailSent: false, emailSkipped: "trial_restriction" };
+    }
+
+    try {
+      const qr = await renderQrPng(result.code);
+      await app.ctx.mailer.sendTicket({
+        toEmail: email,
+        toName: primary || title,
+        code: result.code,
+        quantity: passes,
+        qrPng: qr,
+      });
+    } catch (e: any) {
+      req.log.error({ err: e, code: result.code }, "vendor webhook: created but email failed");
+      return reply.code(502).send({ status: "created", code: result.code, passes, emailSent: false, error: e?.message });
+    }
+
+    return { status: "created", code: result.code, passes, emailSent: true };
+  };
+}
+
+/** Non-food vendors don't get an entry ticket. Acknowledge and issue nothing
+ * (so a wired FluentForms feed doesn't error), but never create a ticket. */
+function nonFoodHandler(app: FastifyInstance) {
+  return async (req: any, reply: any) => {
+    if (!checkSecret(app, req)) {
+      return reply.code(401).send({ error: "unauthorized" });
+    }
+    return { status: "ignored", reason: "non_food_no_ticket" };
+  };
+}
+
+export async function vendorWebhookRoutes(app: FastifyInstance): Promise<void> {
+  // Configure this URL in the FOOD vendor FluentForms form:
+  //   https://scan.beartariacampgrounds.com/vendor-webhook/food
+  // Non-food vendors receive no entry ticket; the endpoint below is a safe
+  // no-op only so an accidentally-wired feed doesn't 404.
+  app.post("/vendor-webhook/food", foodHandler(app));
+  app.post("/vendor-webhook/non-food", nonFoodHandler(app));
+  // Explicit API aliases.
+  app.post("/api/webhook/vendor-food", foodHandler(app));
+  app.post("/api/webhook/vendor-non-food", nonFoodHandler(app));
+}

backend/src/routes/webhook.ts

@@ -1,58 +1,21 @@
-import { createHash, timingSafeEqual } from "node:crypto";
+import { createHash } from "node:crypto";
 import type { FastifyInstance } from "fastify";
-import { toBool, toNumber } from "../fields.js";
+import { toBool } from "../fields.js";
 import { createTicket } from "../ticketService.js";
 import { renderQrPng } from "../services/qrcode.js";
+import { safeEqual, nameGroup, qty, selected, addressLine, iceBagsFromPayment } from "../fluentforms.js";
 
-function safeEqual(a: string, b: string): boolean {
-  const ba = Buffer.from(a || "");
-  const bb = Buffer.from(b || "");
-  if (ba.length !== bb.length) return false;
-  return timingSafeEqual(ba, bb);
-}
-
-/** Read a FluentForms compound name field, given as a nested object
- * (`names: {first_name,...}`) or flattened bracket keys (`names[first_name]`). */
-function nameGroup(body: Record<string, any>, base: string): string {
-  const obj = body[base];
-  let first: any, middle: any, last: any;
-  if (obj && typeof obj === "object") {
-    ({ first_name: first, middle_name: middle, last_name: last } = obj);
-  } else {
-    first = body[`${base}[first_name]`];
-    middle = body[`${base}[middle_name]`];
-    last = body[`${base}[last_name]`];
-  }
-  return [first, middle, last]
-    .map((x) => (x == null ? "" : String(x).trim()))
-    .filter(Boolean)
-    .join(" ");
-}
-
-/** Read an item_quantity / payment field's numeric value (handles nested
- * objects like {quantity} / {value} and money strings like "$40.00"). */
-function qty(v: any): number {
-  if (v == null || v === "") return 0;
-  if (typeof v === "object") return toNumber(v.quantity ?? v.value ?? v.item_quantity ?? v.amount ?? 0);
-  if (typeof v === "string") return toNumber(v.replace(/[^0-9.\-]/g, ""));
-  return toNumber(v);
-}
-
-/** A payment/extra field counts as "selected" if it has a meaningful value.
- * Donor (free) items can be $0, so a non-empty, non-"no"/"0" value also counts. */
-function selected(v: any): boolean {
-  if (v == null || v === "") return false;
-  if (typeof v === "object") {
-    if ("selected" in v) return toBool((v as any).selected);
-    return qty(v) > 0 || Object.keys(v).length > 0;
-  }
-  const s = String(v).trim().toLowerCase();
-  if (!s || s === "no" || s === "0" || s === "$0" || s === "$0.00" || s === "false" || s === "none") return false;
-  return true;
-}
-
-// Adult name field bases, in order (purchaser first).
-const ADULT_NAME_BASES = ["names", "names_1", "names_2", "names_3", "names_4", "names_5", "names_6", "names_7", "names_8", "names_9"];
+// Regular adult attendee name groups (Adult Ticket #1–#10), in order.
+const REGULAR_NAME_BASES = [
+  "names",
+  "names_1", "names_2", "names_3", "names_4", "names_5", "names_6", "names_7", "names_8", "names_9",
+];
+// Donor voucher ticket name groups. Each FILLED group is one free voucher adult
+// ticket — the voucher tickets live in these two name fields (there's no
+// separate quantity field for them).
+const DONOR_NAME_BASES = ["names_Donor_1", "names_Donor_2"];
+// All adult names for the gate display list.
+const ADULT_NAME_BASES = [...REGULAR_NAME_BASES, ...DONOR_NAME_BASES];
 
 export async function webhookRoutes(app: FastifyInstance): Promise<void> {
   const handler = async (req: any, reply: any) => {
@@ -63,30 +26,37 @@ export async function webhookRoutes(app: FastifyInstance): Promise<void> {
 
     const body = (req.body ?? {}) as Record<string, any>;
 
-    // Purchaser = the first adult name group; fall back to a plain `name` field.
-    const name = nameGroup(body, "names") || String(body.name ?? "").trim();
     const email = String(body.email ?? "").trim();
-    if (!name) {
-      return reply.code(400).send({ error: "missing_fields", detail: "purchaser name is required" });
+
+    // Billing/customer name (the purchaser — may differ from attendees, e.g.
+    // buying for others or add-ons only) + the attendee name groups.
+    const customerName = nameGroup(body, "customer_name") || String(body.name ?? "").trim();
+    const adultNames = ADULT_NAME_BASES.map((b) => nameGroup(body, b)).filter(Boolean);
+    // Free voucher adult tickets = number of donor name fields filled.
+    const voucherTickets = DONOR_NAME_BASES.map((b) => nameGroup(body, b)).filter(Boolean).length;
+    // Ticket title + email recipient = the billing/customer name (fall back to
+    // the first attendee only if the customer name is somehow missing).
+    const purchaser = customerName || adultNames[0];
+    const title = customerName || adultNames[0];
+    if (!title) {
+      return reply.code(400).send({ error: "missing_fields", detail: "customer or attendee name is required" });
     }
 
-    // Adult attendee names (non-empty groups, in order).
-    const adultNames = ADULT_NAME_BASES.map((b) => nameGroup(body, b)).filter(Boolean);
-
-    // Attendee counts.
+    // Attendee counts. Adults = regular (paid) tickets + additional paid donor
+    // tickets + free voucher tickets (one per donor name provided).
     const counts = {
-      adults: qty(body.item_quantity_adult_ticket_reg) + qty(body.item_quantity_adult_ticket_donor),
+      adults:
+        qty(body.item_quantity_adult_ticket_reg) +
+        qty(body.item_quantity_adult_ticket_donor) +
+        voucherTickets,
       youth: qty(body.item_quantity_youth_ticket_reg) + qty(body.item_quantity_youth_ticket_donor),
       kids12: qty(body.item_quantity_kids_12),
       kids9: qty(body.item_quantity_kids_9),
       kids4: qty(body.item_quantity_kids_4),
     };
-    const scannable = counts.adults + counts.youth + counts.kids12 + counts.kids9;
-    if (scannable <= 0) {
-      // Nothing to check in at the gate. Log the payload so we can calibrate.
-      req.log.warn({ body }, "webhook: no scannable tickets in submission");
-      return reply.code(400).send({ error: "no_tickets", detail: "no scannable tickets (adults/youth/kids 5+)" });
-    }
+    // Paid/scannable admissions = adults + youth 13-16. Children 12 & under are
+    // free (charging starts at 13) and are stored but not counted at the gate.
+    const scannable = counts.adults + counts.youth;
 
     // Donor info (hidden fields from the eligibility/voucher lookups) + radio.
     const donorTier = String(body.donor_tier ?? "").trim();
@@ -95,40 +65,48 @@ export async function webhookRoutes(app: FastifyInstance): Promise<void> {
       donorTier === "donor" ||
       toBool(body.donor_eligible) ||
       selected(body.input_radio); // "Are you a campground donor?"
-    const vouchers = qty(body.vouchers);
+    // Vouchers consumed in this order = the free voucher tickets actually taken
+    // (donor names filled), which is what the ticket-voucher lookup subtracts.
+    const vouchers = voucherTickets;
 
     // Extras (best-effort from payment fields — donor variants may be free/$0).
     const carParking = selected(body.payment_parking_reg) || selected(body.payment_parking_donor);
     const rvParking = selected(body.payment_rv_reg) || selected(body.payment_rv_donor);
     const utv = selected(body.payment_utv_reg) || selected(body.payment_utv_donor);
-    // Ice: payment_ice is either a ticket count (1-4) or a dollar total
-    // ($20-$80). One ice ticket = ICE_BAGS_PER_TICKET bags.
-    const iceRaw = qty(body.payment_ice);
-    const iceTickets = iceRaw >= app.ctx.config.ICE_TICKET_PRICE ? Math.round(iceRaw / app.ctx.config.ICE_TICKET_PRICE) : Math.round(iceRaw);
-    const iceBags = Math.max(0, iceTickets) * app.ctx.config.ICE_BAGS_PER_TICKET;
+    // Ice: payment_ice is a descriptive option label whose "(N total bags)"
+    // states the bags. One ice ticket = ICE_BAGS_PER_TICKET bags.
+    const iceBags = iceBagsFromPayment(body.payment_ice, {
+      bagsPerTicket: app.ctx.config.ICE_BAGS_PER_TICKET,
+      ticketPrice: app.ctx.config.ICE_TICKET_PRICE,
+    });
     const iceAccess = iceBags > 0 || selected(body.input_radio_7);
 
-    const address =
-      body.address_1 && typeof body.address_1 === "object"
-        ? Object.values(body.address_1).filter(Boolean).join(", ")
-        : body.address_1 !== undefined
-          ? String(body.address_1)
-          : undefined;
+    // Tickets are optional: a customer can buy ice/UTV/parking with no admission
+    // ticket, or buy tickets for others. Only reject a truly empty order —
+    // nothing to check in, redeem, or verify at the gate.
+    const hasIssuable = scannable > 0 || iceBags > 0 || utv || carParking || rvParking;
+    if (!hasIssuable) {
+      req.log.warn({ body }, "webhook: submission has nothing to issue");
+      return reply.code(400).send({ error: "no_items", detail: "no tickets, ice, or add-ons in submission" });
+    }
 
-    // Idempotency: prefer a stable submission id, else hash the content.
+    const address = addressLine(body.address_1);
+
+    // Idempotency: prefer a stable submission id, else hash the content
+    // (include ice/extras so distinct add-on-only orders don't collide).
     const submissionId = body.submission_id ?? body.submissionId ?? body.entry_id ?? body.id;
     const submissionKey = submissionId
       ? `sub:${String(submissionId)}`
       : "hash:" +
         createHash("sha256")
-          .update(`${email}|${name}|${JSON.stringify(counts)}`)
+          .update(`${email}|${title}|${JSON.stringify(counts)}|${iceBags}|${carParking}|${rvParking}|${utv}`)
           .digest("hex")
           .slice(0, 32);
 
     let result: Awaited<ReturnType<typeof createTicket>>;
     try {
       result = await createTicket(app.ctx, {
-        name,
+        name: title,
         adultNames,
         email,
         address,
@@ -169,10 +147,11 @@ export async function webhookRoutes(app: FastifyInstance): Promise<void> {
       const qr = await renderQrPng(result.code);
       await app.ctx.mailer.sendTicket({
         toEmail: email,
-        toName: name,
+        toName: purchaser,
         code: result.code,
         quantity: scannable,
         qrPng: qr,
+        iceBags,
       });
     } catch (e: any) {
       req.log.error({ err: e, code: result.code }, "webhook: ticket created but email failed");

backend/src/routes/webhookDoc.ts

@@ -11,19 +11,21 @@ interface Field {
 }
 
 const FIELDS: Field[] = [
-  { key: "names", req: "required", type: "name (compound)", desc: "Purchaser / Adult #1 — object {first_name, middle_name, last_name}. Also accepts flat names[first_name] keys." },
-  { key: "names_1 … names_9", req: "optional", type: "name (compound)", desc: "Additional adult attendee names (Adults #2–#10). Empty groups are ignored. Stored as the adult-name list shown at the gate." },
+  { key: "customer_name", req: "required", type: "name (compound)", desc: "Billing / customer name — the buyer. Stored as the ticket title and used to address the email. Object {first_name, middle_name, last_name}; flat customer_name[first_name] keys also accepted." },
+  { key: "names", req: "optional", type: "name (compound)", desc: "Adult Ticket #1 attendee — object {first_name, middle_name, last_name}. Also accepts flat names[first_name] keys. May be empty when buying only donor tickets or add-ons." },
+  { key: "names_1 … names_9", req: "optional", type: "name (compound)", desc: "Additional regular adult attendee names (Adults #2–#10). Empty groups are ignored. Stored as the adult-name list shown at the gate." },
+  { key: "names_Donor_1 / names_Donor_2", req: "optional", type: "name (compound)", desc: "Donor voucher ticket names. Each FILLED group is one FREE voucher adult ticket — this is how voucher tickets are counted (there's no quantity field for them). Also added to the gate name list and recorded as the vouchers consumed." },
   { key: "email", req: "optional", type: "email", desc: "Purchaser email — the QR ticket is sent here (FluentForms sends the receipt separately)." },
   { key: "address_1", req: "optional", type: "address (compound)", desc: "Mailing address object; joined into one line." },
-  { key: "item_quantity_adult_ticket_reg", req: "required", type: "quantity", desc: "Adult tickets (regular)." },
-  { key: "item_quantity_adult_ticket_donor", req: "required", type: "quantity", desc: "Adult tickets (donor). Added to the regular adults." },
+  { key: "item_quantity_adult_ticket_reg", req: "required", type: "quantity", desc: "Regular (non-donor) adult tickets." },
+  { key: "item_quantity_adult_ticket_donor", req: "required", type: "quantity", desc: "ADDITIONAL paid donor adult tickets bought beyond the free vouchers. Added to the adult total; does NOT include the voucher tickets (those come from names_Donor_1/2)." },
   { key: "item_quantity_youth_ticket_reg / _donor", req: "optional", type: "quantity", desc: "Youth 13-16 tickets (regular + donor)." },
-  { key: "item_quantity_kids_12", req: "optional", type: "quantity", desc: "Kids 10-12. Counts toward the scannable total." },
-  { key: "item_quantity_kids_9", req: "optional", type: "quantity", desc: "Kids 5-9. Counts toward the scannable total." },
-  { key: "item_quantity_kids_4", req: "optional", type: "quantity", desc: "Kids 0-4. FREE — NOT counted toward the scannable ticket total." },
+  { key: "item_quantity_kids_12", req: "optional", type: "quantity", desc: "Kids 10-12. FREE — stored but NOT counted toward the scannable ticket total." },
+  { key: "item_quantity_kids_9", req: "optional", type: "quantity", desc: "Kids 5-9. FREE — stored but NOT counted toward the scannable ticket total." },
+  { key: "item_quantity_kids_4", req: "optional", type: "quantity", desc: "Kids 0-4. FREE — stored but NOT counted toward the scannable ticket total." },
   { key: "donor_tier", req: "optional", type: "hidden", desc: "member / donor / empty (from the donor-eligibility lookup)." },
   { key: "donor_eligible", req: "optional", type: "hidden", desc: "true / false (from the donor-eligibility lookup)." },
-  { key: "vouchers", req: "optional", type: "hidden", desc: "Integer voucher count (from the ticket-voucher lookup)." },
+  { key: "vouchers", req: "optional", type: "hidden", desc: "Voucher entitlement from the ticket-voucher lookup (informational). The vouchers actually consumed are counted from the filled names_Donor_1/2 groups, not this field." },
   { key: "input_radio", req: "optional", type: "choice", desc: "'Are you a campground donor?' — also used as a donor signal." },
   { key: "payment_parking_reg / _donor", req: "optional", type: "payment", desc: "Car parking. Flagged if either variant is selected." },
   { key: "payment_rv_reg / _donor", req: "optional", type: "payment", desc: "RV. Flagged if either variant is selected." },
@@ -54,6 +56,7 @@ const rows = FIELDS.map(
 
 const exampleJson = esc(`{
   "id": "412",
+  "customer_name": { "first_name": "Jane", "last_name": "Bear" },
   "names": { "first_name": "Jane", "last_name": "Bear" },
   "names_1": { "first_name": "John", "last_name": "Bear" },
   "email": "jane@example.com",
@@ -118,21 +121,22 @@ const PAGE = `<!doctype html>
 
     <h2>What it does</h2>
     <p>On a valid request the backend generates a unique ticket code, creates a NocoDB row, and emails the QR code to the purchaser (subject <b>"2026 Beartaria Campgrounds Tickets"</b>). FluentForms sends the payment receipt separately.</p>
-    <p><b>Scannable ticket total</b> = adults + youth (13-16) + kids 10-12 + kids 5-9. <b>Kids 0-4 are free</b> and not counted. Each adult name provided is stored and shown to gate staff on a successful scan.</p>
+    <p><b>Scannable ticket total</b> = adults + youth (13-16). <b>Adults</b> = <code>item_quantity_adult_ticket_reg</code> (regular) + <code>item_quantity_adult_ticket_donor</code> (extra paid donor tickets) + the number of donor voucher names (<code>names_Donor_1/2</code> — each filled name is one free voucher ticket). <b>Children 12 &amp; under are free</b> (charging starts at 13) — stored and shown to gate staff, but not counted toward the total. Each adult name provided is stored and shown on a successful scan; the ticket title is the <code>customer_name</code>.</p>
+    <p><b>Tickets are optional.</b> A customer can buy ice, an ATV/UTV pass, or parking with no admission ticket, or buy tickets for other people. A record + QR is still created as long as there's something to redeem or verify at the gate (a ticket, ice, or an add-on). Only a truly empty order is rejected.</p>
 
     <h2>Fields</h2>
     <table>
       <thead><tr><th>Key</th><th>Required</th><th>Type</th><th>Description</th></tr></thead>
       <tbody>${rows}</tbody>
     </table>
-    <p class="sub">Compound name fields arrive as objects (<code>names: {first_name,…}</code>) or flattened <code>names[first_name]</code> keys — both handled. Quantity/payment fields accept numbers, money strings ("$40.00"), or <code>{quantity}</code> objects.</p>
+    <p class="sub">Compound name fields arrive as objects (<code>names: {first_name,…}</code>) or flattened <code>names[first_name]</code> keys — both handled. Quantity/payment fields accept numbers, money strings ("$40.00"), or <code>{quantity}</code> objects. Counts come from the <code>item_quantity_*</code> fields, so pure pricing line items (<code>payment_adult_reg</code>, <code>payment_youth_*</code>, <code>payment_kids_free</code>, <code>payment_donor_voucher1/2</code>, <code>custom-payment-amount</code>/Tax) are ignored — the <code>vouchers</code> hidden count is authoritative for donor vouchers.</p>
 
     <h2>Idempotency</h2>
     <p>Send a stable <code>id</code> / <code>submission_id</code>. A repeat returns <code>{"status":"duplicate"}</code> without creating a second ticket or re-emailing — safe for retries and double-submits.</p>
 
     <h2>Example payload</h2>
     <pre><code>${exampleJson}</code></pre>
-    <p class="sub">This issues 5 scannable tickets (2 adults + 1 youth + 2 kids 5-9; the two kids 0-4 are free), member donor with 2 vouchers, car parking, and 6 bags of ice (2 ice tickets).</p>
+    <p class="sub">This issues 3 scannable tickets (2 adults + 1 youth 13-16; all four kids 12 &amp; under are free), member donor with 2 vouchers, car parking, and 6 bags of ice (2 ice tickets).</p>
 
     <h2>Test with curl</h2>
     <pre><code>${exampleCurl}</code></pre>
@@ -143,7 +147,8 @@ const PAGE = `<!doctype html>
       <tbody>
         <tr><td>200</td><td><code>{"status":"created","code":"BC26-…","emailSent":true}</code></td><td>Ticket created and emailed.</td></tr>
         <tr><td>200</td><td><code>{"status":"duplicate","code":"BC26-…"}</code></td><td>Same submission already processed — no-op.</td></tr>
-        <tr><td>400</td><td><code>{"error":"missing_fields"}</code> / <code>"no_tickets"</code></td><td>Missing purchaser name, or zero scannable tickets.</td></tr>
+        <tr><td>400</td><td><code>{"error":"missing_fields"}</code></td><td>No customer name and no attendee names.</td></tr>
+        <tr><td>400</td><td><code>{"error":"no_items"}</code></td><td>Empty order — no tickets, ice, or add-ons.</td></tr>
         <tr><td>401</td><td><code>{"error":"unauthorized"}</code></td><td>Missing or wrong <code>X-Webhook-Secret</code>.</td></tr>
         <tr><td>502</td><td><code>{"status":"created","emailSent":false,…}</code></td><td>Ticket row created but the email failed — re-send from the admin app.</td></tr>
       </tbody>
@@ -158,6 +163,21 @@ const PAGE = `<!doctype html>
       <li>Save, submit a test purchase, and confirm the QR email arrives.</li>
     </ol>
 
+    <h2>Vendor booth webhooks</h2>
+    <p class="sub"><b>Only food vendors receive entry tickets.</b> The vendor forms live on <b>vendors.beartariacampgrounds.com</b> and share the same <code>X-Webhook-Secret</code>. For a food booth, each <b>named</b> person gets one entry pass; the booth name (<code>input_text</code>) becomes the ticket title, and the ticket is tagged with a <b>Food Vendor</b> Ticket Type that shows a badge on scan and rolls up in the event report. Booth size / additional space are logistics and don't affect passes.</p>
+    <table>
+      <thead><tr><th>Form</th><th>Endpoint</th><th>Result</th></tr></thead>
+      <tbody>
+        <tr><td>Vendor Fee Food 2026</td><td><code>POST /vendor-webhook/food</code></td><td>🍔 up to 2 passes (<code>names</code> + <code>names_1</code>), Food Vendor ticket + QR email</td></tr>
+        <tr><td>Vendor Fee Non-Food 2026</td><td><code>POST /vendor-webhook/non-food</code></td><td>No ticket — acknowledged only (<code>{"status":"ignored"}</code>). You can leave this form's webhook unconfigured.</td></tr>
+      </tbody>
+    </table>
+    <p class="sub">Relevant food keys: <code>input_text</code> (Booth Name), <code>names</code> / <code>names_1</code> (pass-holders), <code>email</code>, <code>address_1</code>, <code>donor_tier</code> / <code>donor_eligible</code> / <code>input_radio</code> (donor), <code>payment_method</code>. Same idempotency (<code>id</code>/<code>submission_id</code>) and response shapes as above, plus a <code>passes</code> count.</p>
+    <pre><code>curl -X POST https://scan.beartariacampgrounds.com/vendor-webhook/food \\
+  -H "Content-Type: application/json" \\
+  -H "X-Webhook-Secret: &lt;your WEBHOOK_SECRET&gt;" \\
+  -d '{"id":"v-101","input_text":"Joe'\\''s Tacos","names":{"first_name":"Joe","last_name":"Taco"},"names_1":{"first_name":"Jane","last_name":"Taco"},"email":"joe@example.com","donor_tier":"member","payment_method":"stripe"}'</code></pre>
+
     <footer>Beartaria Campgrounds · scan.beartariacampgrounds.com</footer>
   </div>
 </body>

backend/src/server.ts

@@ -9,12 +9,14 @@ import { loadConfig } from "./config.js";
 import { buildContext } from "./context.js";
 import { authRoutes } from "./routes/auth.js";
 import { webhookRoutes } from "./routes/webhook.js";
+import { vendorWebhookRoutes } from "./routes/vendorWebhook.js";
 import { ticketRoutes } from "./routes/tickets.js";
 import { testRoutes } from "./routes/test.js";
 import { installRoutes } from "./routes/install.js";
 import { webhookDocRoutes } from "./routes/webhookDoc.js";
 import { publicLookupRoutes } from "./routes/publicLookup.js";
 import { portalRoutes } from "./routes/portal.js";
+import { adminRoutes } from "./routes/admin.js";
 
 export async function build() {
   const config = loadConfig();
@@ -32,12 +34,14 @@ export async function build() {
 
   await app.register(authRoutes);
   await app.register(webhookRoutes);
+  await app.register(vendorWebhookRoutes);
   await app.register(ticketRoutes);
   await app.register(testRoutes);
   await app.register(installRoutes);
   await app.register(webhookDocRoutes);
   await app.register(publicLookupRoutes);
   await app.register(portalRoutes);
+  await app.register(adminRoutes);
 
   // Serve the exported Expo web build (if present) with SPA fallback.
   const webDir = config.WEB_DIR ?? join(process.cwd(), "web");

backend/src/services/audit.ts

@@ -34,7 +34,7 @@ export interface AuditRow extends AuditEntry {
 export class AuditLogger {
   private readonly base: string;
   private readonly token: string;
-  private readonly tableId: string | null;
+  private tableId: string | null;
 
   constructor(cfg: Pick<Config, "NOCODB_BASE_URL" | "NOCODB_API_TOKEN" | "NOCODB_AUDIT_TABLE_ID">) {
     this.base = cfg.NOCODB_BASE_URL.replace(/\/+$/, "");
@@ -46,10 +46,56 @@ export class AuditLogger {
     return this.tableId !== null;
   }
 
+  /** The audit table id (switchable at runtime by the admin action). */
+  get currentTableId(): string | null {
+    return this.tableId;
+  }
+  setTableId(id: string | null): void {
+    this.tableId = id || null;
+  }
+
   private get url(): string {
     return `${this.base}/api/v2/tables/${this.tableId}/records`;
   }
 
+  /** Total audit row count (cheap — reads pageInfo). */
+  async count(): Promise<number> {
+    if (!this.tableId) return 0;
+    const url = new URL(this.url);
+    url.searchParams.set("limit", "1");
+    const res = await fetch(url.toString(), {
+      headers: { "xc-token": this.token, "Content-Type": "application/json" },
+    });
+    if (!res.ok) return 0;
+    const body: any = await res.json().catch(() => ({}));
+    return body?.pageInfo?.totalRows ?? (body?.list?.length ?? 0);
+  }
+
+  /** Delete every audit row in the current table. Returns the count deleted. */
+  async deleteAll(): Promise<number> {
+    if (!this.tableId) return 0;
+    let total = 0;
+    for (;;) {
+      const url = new URL(this.url);
+      url.searchParams.set("limit", "1000");
+      url.searchParams.set("fields", "Id");
+      const res = await fetch(url.toString(), {
+        headers: { "xc-token": this.token, "Content-Type": "application/json" },
+      });
+      if (!res.ok) break;
+      const body: any = await res.json().catch(() => ({}));
+      const list = body?.list ?? [];
+      if (!list.length) break;
+      await fetch(this.url, {
+        method: "DELETE",
+        headers: { "xc-token": this.token, "Content-Type": "application/json" },
+        body: JSON.stringify(list.map((r: any) => ({ Id: r.Id }))),
+      });
+      total += list.length;
+    }
+    return total;
+  }
+
   async log(entry: AuditEntry): Promise<void> {
     if (!this.tableId) return;
     const sign = entry.people >= 0 ? "+" : "";

backend/src/services/donors.ts

@@ -1,5 +1,17 @@
 import type { Config } from "../config.js";
 
+export interface DonorSearchResult {
+  name: string;
+  bearName: string;
+  email: string;
+  altEmail: string;
+  phone: string;
+  address: string;
+  lifetime: number | null;
+  tags: string[];
+  source: "master" | "transactions";
+}
+
 export interface DonorLookup {
   found: boolean;
   email: string;
@@ -157,6 +169,67 @@ export class DonorService {
     };
   }
 
+  /**
+   * Admin-only free-text donor search across the master list + transaction
+   * tables. Matches the query (substring, case-insensitive) against any
+   * name / email / phone / address / bear-name column each table exposes —
+   * columns are discovered from a sample row so it adapts to the schema.
+   * Results are de-duped by email (then name). PRIVACY: gate this to admins.
+   */
+  async search(rawQuery: string, limit = 40): Promise<DonorSearchResult[]> {
+    const q = rawQuery.trim();
+    if (!q || !this.enabled) return [];
+    const tables: { id: string | null; source: "master" | "transactions" }[] = [
+      { id: this.masterId, source: "master" },
+      { id: this.onlineId, source: "transactions" },
+      { id: this.offlineId, source: "transactions" },
+    ];
+    const out = new Map<string, DonorSearchResult>();
+    for (const t of tables) {
+      if (!t.id || out.size >= limit) continue;
+      let rows: any[];
+      try {
+        rows = await this.searchTable(t.id, q, limit);
+      } catch {
+        continue; // a table without matching columns / transient error — skip
+      }
+      for (const r of rows) {
+        const res = mapDonorRow(r, t.source);
+        const key = (res.email || res.name || JSON.stringify(r)).toLowerCase();
+        const existing = out.get(key);
+        // Prefer the master-list record (richer) when the same donor appears twice.
+        if (!existing || (existing.source === "transactions" && res.source === "master")) {
+          out.set(key, existing ? { ...res, lifetime: res.lifetime ?? existing.lifetime } : res);
+        }
+        if (out.size >= limit) break;
+      }
+    }
+    return [...out.values()].slice(0, limit);
+  }
+
+  private colCache = new Map<string, string[]>();
+
+  /** Discover the text columns worth searching (name/contact) from a sample row. */
+  private async searchableColumns(tableId: string): Promise<string[]> {
+    const cached = this.colCache.get(tableId);
+    if (cached) return cached;
+    const sample = await this.list(tableId, "", 1);
+    const keys = sample.length ? Object.keys(sample[0]) : [];
+    const want = /name|email|phone|mobile|cell|address|street|city|state|zip|postal|province|country|bear/i;
+    const skip = /[(),]/; // field names with filter-grammar chars can't be queried
+    const cols = keys.filter((k) => want.test(k) && !skip.test(k));
+    this.colCache.set(tableId, cols);
+    return cols;
+  }
+
+  private async searchTable(tableId: string, q: string, limit: number): Promise<any[]> {
+    const cols = await this.searchableColumns(tableId);
+    if (!cols.length) return [];
+    const esc = q.replace(/[(),]/g, " ");
+    const where = cols.map((c) => `(${c},like,%${esc}%)`).join("~or");
+    return this.list(tableId, where, limit);
+  }
+
   /**
    * Total Paid donations for an email on/after `cutoff`, summed from the
    * transaction tables (the only dated source). Used for ticket-voucher
@@ -183,6 +256,40 @@ function num(v: unknown): number {
   return Number.isFinite(n) ? n : 0;
 }
 
+/** First non-empty value whose column name matches `rx`. */
+function pick(row: any, rx: RegExp): string {
+  for (const k of Object.keys(row)) if (rx.test(k) && row[k] != null && row[k] !== "") return String(row[k]);
+  return "";
+}
+/** Join all non-empty values whose column name matches `rx` (e.g. address parts). */
+function pickAll(row: any, rx: RegExp): string {
+  const parts: string[] = [];
+  for (const k of Object.keys(row)) if (rx.test(k) && row[k] != null && row[k] !== "") parts.push(String(row[k]));
+  return [...new Set(parts)].join(", ");
+}
+
+function mapDonorRow(r: any, source: "master" | "transactions"): DonorSearchResult {
+  const name =
+    r["Display Name"] ||
+    r["Name"] ||
+    [r["First Name"], r["Last Name"]].filter(Boolean).join(" ") ||
+    r["Bear Name"] ||
+    pick(r, /name/i) ||
+    "";
+  const lifetimeRaw = r["Total Donations"];
+  return {
+    name: String(name),
+    bearName: String(r["Bear Name"] ?? ""),
+    email: String(r["Email"] ?? pick(r, /email/i)),
+    altEmail: String(r["Alternate Email"] ?? ""),
+    phone: pick(r, /phone|mobile|cell/i),
+    address: pickAll(r, /address|street|city|state|zip|postal|province|country/i),
+    lifetime: lifetimeRaw !== undefined && lifetimeRaw !== null && lifetimeRaw !== "" ? num(lifetimeRaw) : null,
+    tags: splitTags(r["Tags"]),
+    source,
+  };
+}
+
 // Count a transaction unless it's explicitly not paid (refunded/failed/pending).
 function isPaid(row: any): boolean {
   const s = String(row["Payment Status"] ?? "").trim();

backend/src/services/mailer.ts

@@ -9,6 +9,43 @@ export interface TicketEmail {
   code: string;
   quantity: number;
   qrPng: Buffer;
+  iceBags?: number; // for add-on-only (ticketless) orders
+}
+
+/** Describe what a purchase is good for — handles ticketless (ice/UTV) orders. */
+function purchaseSummary(mail: TicketEmail): { lead: string; footer: string } {
+  const qty = mail.quantity;
+  if (qty > 0) {
+    const w = qty === 1 ? "ticket" : "tickets";
+    return {
+      lead: `This email is your ticket for <strong>${qty} ${w}</strong> to the 2026 Beartaria Campgrounds event. Show the QR code below at the gate.`,
+      footer: `Each ticket admits one entry. This code is good for all ${qty} ${w} on one purchase — gate staff will check people in against it. See you there!`,
+    };
+  }
+  const bags = mail.iceBags ?? 0;
+  const extra = bags > 0 ? ` It includes <strong>${bags} bag${bags === 1 ? "" : "s"} of ice</strong>.` : "";
+  return {
+    lead: `This email is your gate pass for your 2026 Beartaria Campgrounds purchase (add-ons such as ice, parking, or an ATV/UTV).${extra} Show the QR code below at the gate.`,
+    footer: `Show this QR at the gate and staff will redeem your add-ons against it. See you there!`,
+  };
+}
+
+/** Plain-text version of purchaseSummary (no HTML tags). */
+function purchaseSummaryText(mail: TicketEmail): { lead: string; footer: string } {
+  const qty = mail.quantity;
+  if (qty > 0) {
+    const w = qty === 1 ? "ticket" : "tickets";
+    return {
+      lead: `This is your ticket for ${qty} ${w} to the 2026 Beartaria Campgrounds event.`,
+      footer: `It is good for all ${qty} ${w} on this purchase.`,
+    };
+  }
+  const bags = mail.iceBags ?? 0;
+  const extra = bags > 0 ? ` It includes ${bags} bag${bags === 1 ? "" : "s"} of ice.` : "";
+  return {
+    lead: `This is your gate pass for your purchase (add-ons such as ice, parking, or an ATV/UTV).${extra}`,
+    footer: `Show this code at the gate and staff will redeem your add-ons against it.`,
+  };
 }
 
 export class MailerSendError extends Error {
@@ -94,8 +131,7 @@ function esc(s: string): string {
 
 function renderHtml(mail: TicketEmail): string {
   const name = esc(mail.toName || "");
-  const qty = mail.quantity;
-  const ticketWord = qty === 1 ? "ticket" : "tickets";
+  const { lead, footer } = purchaseSummary(mail);
   return `<!doctype html>
 <html>
 <body style="margin:0;padding:0;background:#0f1a12;font-family:Arial,Helvetica,sans-serif;color:#0f1a12;">
@@ -108,9 +144,7 @@ function renderHtml(mail: TicketEmail): string {
         <tr><td style="padding:24px;">
           <p style="margin:0 0 12px;font-size:16px;">Hi ${name || "there"},</p>
           <p style="margin:0 0 16px;font-size:15px;line-height:1.5;">
-            Thank you for your purchase! This email is your ticket for
-            <strong>${qty} ${ticketWord}</strong> to the 2026 Beartaria Campgrounds event.
-            Show the QR code below at the gate.
+            Thank you for your purchase! ${lead}
           </p>
           <div style="text-align:center;margin:20px 0;">
             <img src="cid:qrcode" alt="Ticket QR code" width="280" height="280"
@@ -121,8 +155,7 @@ function renderHtml(mail: TicketEmail): string {
             ${esc(mail.code)}
           </p>
           <p style="margin:0;font-size:13px;color:#777;line-height:1.5;">
-            Each ticket admits one entry. This code is good for all ${qty} ${ticketWord} on one purchase —
-            gate staff will check people in against it. See you there!
+            ${footer}
           </p>
         </td></tr>
       </table>
@@ -134,17 +167,16 @@ function renderHtml(mail: TicketEmail): string {
 }
 
 function renderText(mail: TicketEmail): string {
-  const qty = mail.quantity;
-  const ticketWord = qty === 1 ? "ticket" : "tickets";
+  const { lead, footer } = purchaseSummaryText(mail);
   return [
     `Hi ${mail.toName || "there"},`,
     "",
-    `Thank you for your purchase! This is your ticket for ${qty} ${ticketWord} to the 2026 Beartaria Campgrounds event.`,
+    `Thank you for your purchase! ${lead}`,
     "",
     `Your ticket code: ${mail.code}`,
     "",
     "Show this code (or the QR code in the HTML version of this email) at the gate.",
-    `It is good for all ${qty} ${ticketWord} on this purchase.`,
+    footer,
     "",
     "See you there!",
     "Beartaria Campgrounds · beartariacampgrounds.com",

backend/src/services/nocodb.ts

@@ -8,16 +8,24 @@ import { COL, type NocoRecord } from "../fields.js";
 export class NocoDBClient {
   private readonly base: string;
   private readonly token: string;
-  private readonly tableId: string;
+  private _tableId: string;
 
   constructor(cfg: Pick<Config, "NOCODB_BASE_URL" | "NOCODB_API_TOKEN" | "NOCODB_TABLE_ID">) {
     this.base = cfg.NOCODB_BASE_URL.replace(/\/+$/, "");
     this.token = cfg.NOCODB_API_TOKEN;
-    this.tableId = cfg.NOCODB_TABLE_ID;
+    this._tableId = cfg.NOCODB_TABLE_ID;
+  }
+
+  /** The table this client currently reads/writes (switchable at runtime). */
+  get tableId(): string {
+    return this._tableId;
+  }
+  setTableId(id: string): void {
+    this._tableId = id;
   }
 
   private get recordsUrl(): string {
-    return `${this.base}/api/v2/tables/${this.tableId}/records`;
+    return `${this.base}/api/v2/tables/${this._tableId}/records`;
   }
 
   private async request(url: string, init: RequestInit = {}): Promise<any> {
@@ -76,6 +84,22 @@ export class NocoDBClient {
     return this.list(`(${COL.name},like,%${q}%)~or(${COL.email},like,%${q}%)`, limit);
   }
 
+  /** Every order for an exact email (case-insensitive). */
+  async findByEmail(email: string, limit = 1000): Promise<NocoRecord[]> {
+    const rows = await this.list(`(${COL.email},eq,${escapeValue(email)})`, limit);
+    // Belt-and-suspenders: some NocoDB backends do a case-sensitive eq, so
+    // narrow/confirm against a lowercased compare in JS.
+    const target = email.trim().toLowerCase();
+    const exact = rows.filter((r) => String(r[COL.email] ?? "").trim().toLowerCase() === target);
+    return exact.length ? exact : rows;
+  }
+
+  /** Sum of ticket vouchers a donor has already consumed across their orders. */
+  async vouchersUsedByEmail(email: string): Promise<number> {
+    const rows = await this.findByEmail(email);
+    return rows.reduce((sum, r) => sum + (Number(r[COL.vouchers]) || 0), 0);
+  }
+
   async create(fields: Record<string, unknown>): Promise<NocoRecord> {
     const body = await this.request(this.recordsUrl, {
       method: "POST",
@@ -122,6 +146,47 @@ export class NocoDBClient {
     return out;
   }
 
+  /** Total record count in the current table (cheap — reads pageInfo). */
+  async count(): Promise<number> {
+    const url = new URL(this.recordsUrl);
+    url.searchParams.set("limit", "1");
+    const body = await this.request(url.toString());
+    return body?.pageInfo?.totalRows ?? (body?.list?.length ?? 0);
+  }
+
+  /** Delete every record in the current table (paginated bulk delete). Returns
+   * the number deleted. Used by the admin "wipe slate" action. */
+  async deleteAll(): Promise<number> {
+    let total = 0;
+    for (;;) {
+      const rows = await this.list("", 1000);
+      if (!rows.length) break;
+      const ids = rows.map((r) => ({ Id: (r as any).Id }));
+      await this.request(this.recordsUrl, { method: "DELETE", body: JSON.stringify(ids) });
+      total += rows.length;
+    }
+    return total;
+  }
+
+  /** Reachability + primary-key probe for a candidate table id (admin switch).
+   * Returns { ok, hasIdPk }. hasIdPk is false only if rows exist without an Id. */
+  async probeTable(tableId: string): Promise<{ ok: boolean; hasIdPk: boolean; status: number }> {
+    const url = new URL(`${this.base}/api/v2/tables/${tableId}/records`);
+    url.searchParams.set("limit", "1");
+    try {
+      const res = await fetch(url.toString(), {
+        headers: { "xc-token": this.token, "Content-Type": "application/json" },
+      });
+      if (!res.ok) return { ok: false, hasIdPk: false, status: res.status };
+      const body: any = await res.json().catch(() => ({}));
+      const list = body?.list ?? [];
+      const hasIdPk = list.length === 0 || "Id" in list[0];
+      return { ok: true, hasIdPk, status: 200 };
+    } catch {
+      return { ok: false, hasIdPk: false, status: 0 };
+    }
+  }
+
   /** Cheap connectivity probe for healthchecks. */
   async ping(): Promise<boolean> {
     const url = new URL(this.recordsUrl);

backend/src/services/state.ts

@@ -0,0 +1,32 @@
+import { readFileSync, writeFileSync, mkdirSync } from "node:fs";
+import { join } from "node:path";
+
+/**
+ * Tiny persisted state, stored as JSON on a mounted volume (STATE_DIR). Used for
+ * the admin "switch event table" action so the choice survives a redeploy —
+ * otherwise the app would revert to the .env table IDs on every restart.
+ */
+export interface ActiveTables {
+  ticketsTableId: string;
+  auditTableId?: string;
+}
+
+const FILE = "active-tables.json";
+
+export function loadActiveTables(dir: string): ActiveTables | null {
+  try {
+    const raw = readFileSync(join(dir, FILE), "utf8");
+    const parsed = JSON.parse(raw);
+    if (parsed && typeof parsed.ticketsTableId === "string" && parsed.ticketsTableId) {
+      return { ticketsTableId: parsed.ticketsTableId, auditTableId: parsed.auditTableId || undefined };
+    }
+  } catch {
+    // No override or unreadable — fall back to .env config.
+  }
+  return null;
+}
+
+export function saveActiveTables(dir: string, tables: ActiveTables): void {
+  mkdirSync(dir, { recursive: true });
+  writeFileSync(join(dir, FILE), JSON.stringify(tables, null, 2), "utf8");
+}

backend/src/test/fakeNocodb.ts

@@ -41,6 +41,17 @@ export class FakeNocoDB {
     );
   }
 
+  async findByEmail(email: string): Promise<NocoRecord[]> {
+    await this.delay();
+    const target = email.trim().toLowerCase();
+    return this.rows.filter((r) => String(r[COL.email] ?? "").trim().toLowerCase() === target);
+  }
+
+  async vouchersUsedByEmail(email: string): Promise<number> {
+    const rows = await this.findByEmail(email);
+    return rows.reduce((sum, r) => sum + (Number(r[COL.vouchers]) || 0), 0);
+  }
+
   async create(fields: Record<string, unknown>): Promise<NocoRecord> {
     await this.delay();
     const rec = { Id: this.nextId++, ...fields } as NocoRecord;

backend/src/test/fields.test.ts

@@ -2,16 +2,16 @@ import { describe, it, expect } from "vitest";
 import { computeTotal, toView, COL } from "../fields.js";
 
 describe("computeTotal", () => {
-  it("sums adults + youth + kids 10-12 + kids 5-9, excluding kids 0-4 (free)", () => {
+  it("sums adults + youth 13-16 only; all kids 12 & under are free", () => {
     const rec = {
       Id: 1,
       [COL.adults]: 2,
       [COL.youth]: 1,
-      [COL.kids12]: 1,
-      [COL.kids9]: 1,
+      [COL.kids12]: 1, // free, not counted
+      [COL.kids9]: 1, // free, not counted
       [COL.kids4]: 3, // free, not counted
     };
-    expect(computeTotal(rec)).toBe(5);
+    expect(computeTotal(rec)).toBe(3);
   });
 
   it("coerces string counts and treats blanks as 0", () => {
@@ -47,7 +47,7 @@ describe("toView", () => {
     expect(v.extras.rvParking).toBe(false);
     expect(v.extras.donorTier).toBe("member");
     expect(v.extras.vouchers).toBe(2);
-    expect(v.extras.freeUnder5).toBe(1);
+    expect(v.extras.freeKids).toBe(1);
     expect(v.ages.find((a) => a.bracket === "Kids 0-4")?.free).toBe(true);
   });
 });

backend/src/test/fluentforms.test.ts

@@ -0,0 +1,98 @@
+import { describe, it, expect } from "vitest";
+import { nameGroup, qty, selected, addressLine, readDonor, iceBagsFromPayment } from "../fluentforms.js";
+
+const ICE = { bagsPerTicket: 3, ticketPrice: 20 };
+
+// Food vendors are the only vendor tickets; two pass-holder name slots.
+const FOOD_SLOTS = ["names", "names_1"];
+
+/** Mirror the food vendor handler's pass count: one per named person, min 1. */
+function passCount(body: Record<string, any>, slots: string[]): number {
+  const holders = slots.map((b) => nameGroup(body, b)).filter(Boolean);
+  return Math.max(1, holders.length);
+}
+
+describe("nameGroup", () => {
+  it("reads flattened bracket keys", () => {
+    const body = { "names[first_name]": "Joe", "names[last_name]": "Taco" };
+    expect(nameGroup(body, "names")).toBe("Joe Taco");
+  });
+  it("reads a nested object and includes the middle name", () => {
+    const body = { names: { first_name: "Ann", middle_name: "B", last_name: "Cole" } };
+    expect(nameGroup(body, "names")).toBe("Ann B Cole");
+  });
+  it("returns empty string when the group is blank", () => {
+    expect(nameGroup({}, "names_1")).toBe("");
+  });
+});
+
+describe("food vendor pass counting", () => {
+  it("food booth with two named holders gets 2 passes", () => {
+    const body = {
+      input_text: "Joe's Tacos",
+      "names[first_name]": "Joe",
+      "names[last_name]": "Taco",
+      "names_1[first_name]": "Jane",
+      "names_1[last_name]": "Taco",
+    };
+    expect(passCount(body, FOOD_SLOTS)).toBe(2);
+  });
+  it("food booth with only the first name gets 1 pass", () => {
+    const body = { input_text: "Solo BBQ", "names[first_name]": "Sam", "names[last_name]": "Que" };
+    expect(passCount(body, FOOD_SLOTS)).toBe(1);
+  });
+  it("booth with no names still gets 1 pass", () => {
+    expect(passCount({ input_text: "Nameless Booth" }, FOOD_SLOTS)).toBe(1);
+  });
+});
+
+describe("iceBagsFromPayment", () => {
+  it("reads '(N total bags)' from the real form label", () => {
+    expect(iceBagsFromPayment("One Ice ticket good for one bag per day (3 total bags)", ICE)).toBe(3);
+    expect(iceBagsFromPayment("Two Ice tickets good for one bag per day (6 total bags)", ICE)).toBe(6);
+  });
+  it("falls back to a worded ice-ticket count", () => {
+    expect(iceBagsFromPayment("Two Ice tickets", ICE)).toBe(6); // 2 × 3
+    expect(iceBagsFromPayment("Four Ice tickets", ICE)).toBe(12);
+  });
+  it("falls back to a dollar total at the ticket price", () => {
+    expect(iceBagsFromPayment("$40.00", ICE)).toBe(6); // 2 tickets × 3
+    expect(iceBagsFromPayment(20, ICE)).toBe(3); // 1 ticket × 3
+  });
+  it("treats a small plain count as ticket count", () => {
+    expect(iceBagsFromPayment(2, ICE)).toBe(6); // 2 tickets × 3
+  });
+  it("is 0 for blank / no ice", () => {
+    expect(iceBagsFromPayment("", ICE)).toBe(0);
+    expect(iceBagsFromPayment(undefined, ICE)).toBe(0);
+    expect(iceBagsFromPayment(0, ICE)).toBe(0);
+  });
+});
+
+describe("readDonor", () => {
+  it("treats donor_tier=member as a donor", () => {
+    expect(readDonor({ donor_tier: "member" })).toEqual({ isDonor: true, donorTier: "member" });
+  });
+  it("honors the donor_eligible hidden flag", () => {
+    expect(readDonor({ donor_eligible: "true" }).isDonor).toBe(true);
+  });
+  it("is not a donor when nothing indicates it", () => {
+    expect(readDonor({ input_radio: "No" })).toEqual({ isDonor: false, donorTier: "" });
+  });
+});
+
+describe("qty / selected / addressLine", () => {
+  it("parses money strings and nested quantities", () => {
+    expect(qty("$40.00")).toBe(40);
+    expect(qty({ quantity: 2 })).toBe(2);
+    expect(qty("")).toBe(0);
+  });
+  it("selected() treats $0.00 / no / blank as unselected", () => {
+    expect(selected("$0.00")).toBe(false);
+    expect(selected("No")).toBe(false);
+    expect(selected("Yes")).toBe(true);
+  });
+  it("flattens a compound address", () => {
+    expect(addressLine({ address_line_1: "1 Main", city: "Boise", state: "ID" })).toBe("1 Main, Boise, ID");
+  });
+});

backend/src/test/vouchers.test.ts

@@ -0,0 +1,38 @@
+import { describe, it, expect } from "vitest";
+import { FakeNocoDB } from "./fakeNocodb.js";
+import { COL } from "../fields.js";
+
+/** Mirror the ticket-vouchers endpoint's remaining math. */
+function remaining(entitled: number, used: number): number {
+  return Math.max(0, entitled - used);
+}
+
+describe("voucher consumption", () => {
+  it("sums vouchers used across a donor's orders", async () => {
+    const db = new FakeNocoDB(0);
+    await db.create({ [COL.email]: "donor@example.com", [COL.vouchers]: 2 });
+    await db.create({ [COL.email]: "donor@example.com", [COL.vouchers]: 1 });
+    await db.create({ [COL.email]: "someone-else@example.com", [COL.vouchers]: 2 });
+    await db.create({ [COL.email]: "donor@example.com", [COL.vouchers]: 0 }); // non-voucher order
+    expect(await db.vouchersUsedByEmail("donor@example.com")).toBe(3);
+  });
+
+  it("matches email case-insensitively", async () => {
+    const db = new FakeNocoDB(0);
+    await db.create({ [COL.email]: "Donor@Example.com", [COL.vouchers]: 2 });
+    expect(await db.vouchersUsedByEmail("donor@example.com")).toBe(2);
+  });
+
+  it("returns 0 used for a donor with no orders", async () => {
+    const db = new FakeNocoDB(0);
+    expect(await db.vouchersUsedByEmail("nobody@example.com")).toBe(0);
+  });
+
+  it("remaining = entitled - used, floored at 0", () => {
+    expect(remaining(2, 0)).toBe(2); // fresh 2-voucher donor
+    expect(remaining(2, 1)).toBe(1); // used one
+    expect(remaining(2, 2)).toBe(0); // used both — no more free tickets
+    expect(remaining(1, 2)).toBe(0); // over-consumed (edge) never goes negative
+    expect(remaining(0, 0)).toBe(0); // non-donor
+  });
+});

docker-compose.yml

@@ -19,4 +19,11 @@ services:
     # host.docker.internal resolves to the host gateway.
     extra_hosts:
       - "host.docker.internal:host-gateway"
+    # Small writable volume for runtime state (the active event-table override
+    # set from the admin area), so it survives redeploys.
+    volumes:
+      - camptickets-data:/data
     restart: unless-stopped
+
+volumes:
+  camptickets-data:

docs/fluentforms-ticket-vouchers.md

@@ -14,16 +14,32 @@ ticketing backend.
 GET https://scan.beartariacampgrounds.com/api/public/ticket-vouchers?key=<SECRET>&email=<email>
 ```
 
-Returns only the count — never names or dollar amounts:
+Returns the **remaining** free-ticket count — never names or dollar amounts:
 
 ```json
-{ "vouchers": 0 }   // or 1, or 2
+{ "vouchers": 1, "entitled": 2, "used": 1, "remaining": 1 }
 ```
 
+- `vouchers` / `remaining` — how many free tickets are **still available** (this
+  is what the form should grant). Use `vouchers`; `remaining` is an alias.
+- `entitled` — the tier entitlement earned from giving (0/1/2).
+- `used` — vouchers already consumed by this donor's prior ticket orders.
 - `key` = the value of `PUBLIC_LOOKUP_SECRET` (set in the backend `.env`).
 - `email` = the donor's email (URL-encoded).
 - Rate-limited (30 requests / minute / IP) and CORS-restricted to
-  `PUBLIC_LOOKUP_ORIGIN` (default `https://tickets.beartariacampgrounds.com`).
+  `PUBLIC_LOOKUP_ORIGIN` (`tickets.` + `vendors.beartariacampgrounds.com`).
+
+### Vouchers decrement as they're used
+
+`remaining = entitled − used`, where `used` is the sum of the **Vouchers**
+column across every ticket order placed with that email. Each checkout stores
+the vouchers it applied, so the next lookup returns fewer — a donor can't keep
+claiming free tickets by re-submitting the form. Once `used ≥ entitled`,
+`vouchers` is `0`.
+
+**To reset for testing:** in NocoDB, zero out (or delete) the **Vouchers**
+value on that donor's ticket order row(s). `used` drops and `remaining` rises on
+the next lookup — no redeploy needed.
 
 > The secret is visible in page source, so treat it as **deterrence, not
 > security** — it only gates a 0/1/2 count. Rotate it by changing
@@ -107,9 +123,8 @@ field `free_tickets` you can use for conditional logic or to cap a quantity.
 
 ```
 curl "https://scan.beartariacampgrounds.com/api/public/ticket-vouchers?key=<SECRET>&email=<a-real-donor-email>"
-# >= $1000 since cutoff -> {"vouchers":2}
-# >= $400  since cutoff -> {"vouchers":1}
-# otherwise             -> {"vouchers":0}
+# entitled 2, none used yet -> {"vouchers":2,"entitled":2,"used":0,"remaining":2}
+# after a checkout using 2  -> {"vouchers":0,"entitled":2,"used":2,"remaining":0}
 ```
 
 Related: [`fluentforms-donor-discount.md`](./fluentforms-donor-discount.md) — the

scripts/switch-event.sh

@@ -0,0 +1,73 @@
+#!/usr/bin/env bash
+set -euo pipefail
+#
+# switch-event.sh — point the scanner app at a DIFFERENT NocoDB tickets (and
+# optionally audit) table, e.g. to start a NEW event on a fresh table while
+# keeping the old table intact for archive. Backs up backend/.env, updates it,
+# and restarts the app container. The old table is never touched.
+#
+# Usage:
+#   scripts/switch-event.sh <TICKETS_TABLE_ID> [AUDIT_TABLE_ID]
+#
+# FIRST create the new table(s): in the NocoDB UI, DUPLICATE the current table
+# with "structure only" (no records). That preserves every column AND the Id
+# primary key — critical, because updates against a table with no primary key
+# would hit every row. Then grab the new table id from its URL/API and pass it
+# here. (The app also fail-safes: it refuses to update a row that has no Id.)
+#
+SCRIPT_DIR="$(cd "$(dirname "${BASH_SOURCE[0]}")" && pwd)"
+ROOT="$(cd "$SCRIPT_DIR/.." && pwd)"
+ENV_FILE="$ROOT/backend/.env"
+CONTAINER="${CONTAINER:-camptickets}"
+
+NEW_TICKETS="${1:-}"
+NEW_AUDIT="${2:-}"
+[ -n "$NEW_TICKETS" ] || { echo "Usage: $0 <TICKETS_TABLE_ID> [AUDIT_TABLE_ID]" >&2; exit 1; }
+
+get() { grep -E "^$1=" "$ENV_FILE" | head -1 | cut -d= -f2-; }
+BASE_URL="$(get NOCODB_BASE_URL)"
+TOKEN="$(get NOCODB_API_TOKEN)"
+CUR_TICKETS="$(get NOCODB_TABLE_ID)"
+CUR_AUDIT="$(get NOCODB_AUDIT_TABLE_ID)"
+
+# Validate a table is reachable and (if it has rows) exposes an Id primary key.
+check() {
+  local table="$1" tmp http
+  tmp="$(mktemp)"
+  http="$(curl -s -o "$tmp" -w '%{http_code}' -H "xc-token: $TOKEN" \
+    "$BASE_URL/api/v2/tables/$table/records?limit=1")"
+  if [ "$http" != "200" ]; then
+    echo "  ✗ $table not reachable (HTTP $http)"; rm -f "$tmp"; return 1
+  fi
+  if ! python3 -c 'import sys,json; l=json.load(open(sys.argv[1]))["list"]; sys.exit(0 if (not l or "Id" in l[0]) else 1)' "$tmp"; then
+    echo "  ✗ $table has rows without an Id primary key — refusing"; rm -f "$tmp"; return 1
+  fi
+  rm -f "$tmp"; echo "  ✓ $table reachable"
+}
+
+echo "Validating new table(s) on $BASE_URL ..."
+check "$NEW_TICKETS" || exit 1
+[ -n "$NEW_AUDIT" ] && { check "$NEW_AUDIT" || exit 1; }
+
+BK="$ENV_FILE.bak.$(date +%Y%m%d-%H%M%S)"
+cp "$ENV_FILE" "$BK"
+echo "Backed up env -> $BK"
+
+echo "Switching tables:"
+echo "  tickets: $CUR_TICKETS -> $NEW_TICKETS"
+sed -i -E "s|^NOCODB_TABLE_ID=.*|NOCODB_TABLE_ID=$NEW_TICKETS|" "$ENV_FILE"
+if [ -n "$NEW_AUDIT" ]; then
+  echo "  audit:   $CUR_AUDIT -> $NEW_AUDIT"
+  sed -i -E "s|^NOCODB_AUDIT_TABLE_ID=.*|NOCODB_AUDIT_TABLE_ID=$NEW_AUDIT|" "$ENV_FILE"
+else
+  echo "  audit:   unchanged ($CUR_AUDIT) — pass a second arg to switch it too"
+fi
+
+echo "Restarting $CONTAINER ..."
+( cd "$ROOT" && docker compose up -d --force-recreate >/dev/null )
+sleep 3
+
+echo "Now active:"
+echo "  NOCODB_TABLE_ID=$(get NOCODB_TABLE_ID)"
+echo "  NOCODB_AUDIT_TABLE_ID=$(get NOCODB_AUDIT_TABLE_ID)"
+echo "Old tickets table $CUR_TICKETS kept intact. (env backup: $BK)"

scripts/wipe-slate.sh

@@ -0,0 +1,57 @@
+#!/usr/bin/env bash
+set -euo pipefail
+#
+# wipe-slate.sh — clear ALL ticket + audit records from the tables the scanner
+# app currently uses, for a clean event run-through. Leaves the table SCHEMAS
+# intact and does NOT touch donor data. Reads NocoDB creds from backend/.env.
+#
+# Usage:
+#   scripts/wipe-slate.sh          # prompts for confirmation
+#   scripts/wipe-slate.sh --yes    # skip the prompt (for automation)
+#
+SCRIPT_DIR="$(cd "$(dirname "${BASH_SOURCE[0]}")" && pwd)"
+ENV_FILE="${ENV_FILE:-$SCRIPT_DIR/../backend/.env}"
+
+get() { grep -E "^$1=" "$ENV_FILE" | head -1 | cut -d= -f2-; }
+BASE_URL="$(get NOCODB_BASE_URL)"
+TOKEN="$(get NOCODB_API_TOKEN)"
+TICKETS="$(get NOCODB_TABLE_ID)"
+AUDIT="$(get NOCODB_AUDIT_TABLE_ID)"
+
+[ -n "$BASE_URL" ] && [ -n "$TOKEN" ] && [ -n "$TICKETS" ] || {
+  echo "Missing NocoDB config in $ENV_FILE" >&2; exit 1; }
+
+YES=0
+case "${1:-}" in -y|--yes) YES=1;; esac
+
+count() {
+  curl -s -H "xc-token: $TOKEN" "$BASE_URL/api/v2/tables/$1/records?limit=1" \
+    | python3 -c 'import sys,json;print(json.load(sys.stdin).get("pageInfo",{}).get("totalRows",0))'
+}
+
+echo "Target: $BASE_URL"
+echo "  tickets ($TICKETS): $(count "$TICKETS") records"
+[ -n "$AUDIT" ] && echo "  audit   ($AUDIT): $(count "$AUDIT") records"
+
+if [ "$YES" -ne 1 ]; then
+  read -rp "Delete ALL of the above? This cannot be undone. [y/N] " ans
+  case "$ans" in y|Y|yes|YES) ;; *) echo "aborted"; exit 1;; esac
+fi
+
+wipe() {
+  local label="$1" table="$2" total=0 ids n
+  while :; do
+    ids="$(curl -s -H "xc-token: $TOKEN" "$BASE_URL/api/v2/tables/$table/records?limit=1000&fields=Id" \
+      | python3 -c 'import sys,json;print(json.dumps([{"Id":r["Id"]} for r in json.load(sys.stdin)["list"]]))')"
+    n="$(printf '%s' "$ids" | python3 -c 'import sys,json;print(len(json.load(sys.stdin)))')"
+    [ "$n" -eq 0 ] && break
+    curl -s -o /dev/null -X DELETE -H "xc-token: $TOKEN" -H "Content-Type: application/json" \
+      "$BASE_URL/api/v2/tables/$table/records" --data "$ids"
+    total=$((total + n))
+  done
+  echo "  $label: deleted $total"
+}
+
+wipe "tickets" "$TICKETS"
+[ -n "$AUDIT" ] && wipe "audit" "$AUDIT"
+echo "Done — slate is clean."